HR and Admin Manager

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar International Academy for Intercultural Development Full time

The HR and Admin Manager will be working to address the global operating requirements for Qatar offices / online business or new offices (any upcoming locations) and will be responsible for various HR and Administration duties. These include but are not limited to recruitment, mobilisation, welfare, and strategic planning, salary and payroll preparation, and training to name a few. More importantly, she will be closely coordinating and working with all key positions in the Academy to ensure we are all aligned on all HR & Admin requirements. It is important to note that this job role covers multiple locations / branches of IAID. For a detailed job description, please see points below: This role has the ability to take up the required HR and Admin initiatives mentioned in the Academy standard business process document.

Key Qualifications

  • Proven experience as HR Manager or any HR related senior position in a service-related industry.
  • Should hold a Bachelor's or Master's degree in HR or related field from a reputed institute.
  • Should have a minimum of 8 -10 years of total work-related HR experience.
  • Minimum of 5 years of experience in handling teams.
  • Knowledge of all HR important functions (pay & benefits, recruitment, training & development, employee relations, etc.).
  • Has related experience in a multi-cultural working environment.
  • Understanding of labour laws and disciplinary procedures.
  • Proficient in MS Office and other Microsoft applications.
  • Excellent organizational and time-management abilities.
  • Very good communication and interpersonal skills.
  • Problem-solving and decision-making aptitude.
  • Strong ethics and reliability.
  • Ability to deal with internal and external stakeholders and carry out vendor management.
  • Strong understanding of customer needs and ability to forecast.
  • Strong planning & leadership skills.
  • Budget-management skills and proficiency.
  • Professional judgment and discretion that comes from years of experience in the field.
  • Analytical skills to forecast and identify trends and challenges.

Key Responsibilities

HR responsibilities:

  • Lead and manage the entire HR Department Recruitment (implementation of cost-effective ways and measures to engage and source-out qualified candidates for the Academy).
  • Preparation of Offer Letters, contracts, employee arrangements, and monitoring of appraisals of each Academy employee.
  • Mobilisation and induction of new employees.
  • Terminations and resignations.
  • Promotions and transfers.
  • Salary, compensation and benefits (comparison including research).
  • Implementation and monitoring of performance appraisals (if any).
  • Advise concerned heads/personnel on any HR issues and local laws (applicable/required).
  • Arrange training and monitor training data in coordination with the concerned Head/Manager.
  • Staff welfare and counselling, resolution of conflicts (if any) in coordination with the concerned Manager/employee.
  • Design, develop and implement the Academy's HR Policies and procedures.
  • Strategic personnel planning.
  • Implement HR System and related program/activities.
  • Writing job descriptions and related HR documentation.
  • Organizing staff and personal development activities (team building, required training, etc.).
  • Point of contact for HR and other client inquiries/entities.
  • Study and implement the country's labour law requirements.

Administrative responsibilities:

  • Administration and monitoring of related employee benefits (medical, insurance, transportation to name a few).
  • Implementation of all related administrative tasks (procurement, facility management, inventory, internal transportation services, to name a few).
  • Preparation, coordination, and monitoring of contracts/legal documents required (recruitment agencies, third parties, employee's contract, etc.).
  • Staff attendance monitoring and salary and payroll preparation in coordination with the Accounts Department.
  • Setting up of admin policies and procedures as required and other ad hoc job functions as required by Management.

Functional Competencies

  • Proven experience as HR Manager or any HR related senior position in a service-related industry.
  • Knowledge of all HR important functions (pay & benefits, recruitment, training & development, employee relations, etc.).
  • Understanding of labour laws and disciplinary procedures.
  • Proficient in MS Office and other Microsoft applications.
  • Excellent organizational and time-management abilities.
  • Very good communication and interpersonal skills.
  • Problem-solving and decision-making aptitude.
  • Strong ethics and reliability.
  • Ability to deal with internal and external stakeholders and carry out vendor management.
  • Strong understanding of customer needs and ability to forecast.
  • Strong planning & leadership skills.
  • Budget-management skills and proficiency.
  • Professional judgment and discretion that comes from years of experience in the field.
  • Analytical skills to forecast and identify trends and challenges.
  • Ability to manage the departmental budget and delivery of departmental performance standards without compromising on service or quality.

Behavioural Competencies

  • High levels of customer orientation.
  • Ability to interact with people from all walks of life.
  • Attitude to run the function with a hands-on approach.
  • Unflinching value standards/Integrity.
  • Drive a strong culture by fostering teamwork and collaboration with team members and stakeholders.

If you share the same passion as us, then come and join our team

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