HR Generalist/Payroll Officer
4 days ago
Scope:
- To run the monthly payroll to ensure integrity of the process and that individuals are paid in a timely manner according to their employment terms.
- Perform various complex accounting functions which include processing payroll, developing various reports by researching and gathering information, statistics, etc., maintaining confidential payroll records, and filing, collecting, organizing, and reporting financial information used in audits, budgeting, and compliance.
- Provide management with the necessary reports and information needed to execute various HR functions such as cost management, evaluation of manpower efficiency, and manpower planning.
Responsibilities:
- Act as the Payroll Expert for the company. Lead/manage and process payroll, and assess and make recommendations when needed in streamlining HR and payroll processes across the business.
- Process and verify the accuracy of staff attendance and overtime records.
- Verify and process the monthly payroll.
- Ensure completion of benefits transactions and deductions as part of the monthly payroll.
- Maintain and update staff individual records in a timely manner in the Oracle payroll system such as increments, bonuses, leave provisions, ticket provisions, etc.
- Initial review of group HR budgets and comment on any discrepancies found.
- Maintain and validate the staff master payroll data in the HR system to ensure that all data are accurate.
- Calculate and process advance leave period salary according to the policies and procedures.
- Calculate and process final settlements for leaving employees in compliance with Qatar Labor Law and business HR policies.
- Process other staff-related payment requests such as education allowances or other expenses received by the HR department in accordance with the individual's employment terms.
- Reconcile and validate the Salary Information File (SIF) downloaded from the system for accuracy and compliance with the Wage Protection System (WPS).
- Upload the Salary Information File (SIF) into the respective bank portal to transfer individual salaries.
- Reconcile individual salary transfer accounts on a monthly basis.
- Prepare monthly benefit provisions such as gratuity, leave, and ticket entitlements of individuals and submit to the finance department for accounting.
- Prepare monthly department and project costs.
- Conduct monthly payroll and headcount reconciliation.
- Conduct monthly leave balance reconciliation.
- Perform any other duties commensurate with the scope and nature of the position.
Requirements:
- A detail-oriented HR professional with in-depth knowledge and experience managing both HR and payroll functions with the ability to operate independently and maintain an impeccable level of accuracy.
- Bachelor's Degree in Commerce, Business, Finance, or other related fields.
- Minimum of 3-5 years' experience in more than one of the following areas: compensation & benefits, HR operations, employee relations, HRIS, and recruitment & onboarding.
- Minimum of 3 years of direct payroll processing experience.
- HR Generalist experience and exposure to other HR domains would be an advantage (such as recruitment, employee relations, learning & development, etc.).
- A very good understanding of Qatar Labor Law.
- A very good understanding of the Wage Protection System.
- Good knowledge of internal controls over financial reporting.
- Ability to work under minimal supervision.
- Demonstrated ability to cultivate relationships and work collaboratively and cross-functionally with all levels of employees in a large, complex work environment.
- Initiative and a can-do attitude.
- Excellent organizational skills and attention to detail.
- Strong communication and writing skills.
- Proficient with MS Excel functions.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to quickly learn the organization's HRIS and its talent management systems.
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