Procurement Coordinator
8 months ago
Job Description
Procurement Coordinator (Qatar)
Who we are
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.
Job responsibilities:
- Coordinate day-to-day activities within the office and warehouse, providing essential support across all operational functions.
- Receive Material Supply Requests (MSRs) and meticulously verify the completeness of information required by end users for Request for Quotations (RFQs).
- Process purchase requisitions and orders within the designated purchasing authority, ensuring efficiency and compliance with established procedures.
- Prepare and dispatch compelling Request for Proposals (RFPs) to approved suppliers, fostering strong communication between end users and suppliers for technical clarification.
- Evaluate vendor quotations, ensuring alignment with specified technical and commercial specifications. Negotiate rates with suppliers to secure optimum terms, extended payment options, and discounts.
- Obtain necessary approvals from authorized project managers, technical managers, or approvers for the creation of Purchase Orders (POs).
- Create Purchase Orders in Exflow/IFS and coordinate with approvers for efficient and timely approval. Send approved POs to suppliers and obtain acknowledgment.
- Update the MSR tracker and maintain accurate status records of POs, quotations, and related documents.
- Collaborate with suppliers to track the delivery status of requisitioned materials and services, liaising effectively with the Accounts Department for timely payment of suppliers' invoices.
- Undertake additional procurement-related duties as assigned by the procurement manager or Operation Manager.
- Maintain a comprehensive equipment database and tracking system, ensuring the smooth movement of all assets.
- Manage and update the purchasing/suppliers database, assuming responsibility for the preparation of all import/export-related documents.
- Liaise with agents and freight forwarders to facilitate efficient communication and documentation processes.
- Implement and uphold safety and quality standards in the handling and transport of goods.
- Take charge of office and warehouse housekeeping responsibilities, ensuring a clean and organized work environment.
- Prepare monthly utilization reports for both owned and third-party equipment.
- Conduct regular inventory checks to maintain accurate stock levels.
- Actively participate in adherence to and improvement of the company's Quality Management System, particularly in matters related to quality and Health, Safety, and Environment (HSE).
You bring (qualifications & experience)
- Bachelor's degree or Diploma in a Business-related field (Economics, Logistics, Supply Chain Management, Operations Management, Finance, Engineering, Mathematics, or Statistical Analysis).
- Substantial working experience with a strong understanding of Qatar markets and customs regulations.
- Mandatory possession of a Qatar Driving License.
- Demonstrated proficiency in negotiation and strong communication skills.
- Proven track record of successful interactions and dealings with suppliers.
What we offer
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.
Our view on diversity, equity and inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ - and to each oth
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