Tender and Contract Senior Consultant
1 day ago
The TCS shall possess **Min. 15 years** of proven experience directing daily workload for a small crew. The TCS shall be responsible for managing and performing the work requirements including but not limited to the following tasks:
- Good knowledge of **Qatari laws**, especially the **Tenders Law and Cabinet Decision** related.
- Prepares tenders and standardized tender templates and documentation.
- Develops the bid and tender strategy.
- Prepares initial tender documentation and coordinate to obtaining the required approvals.
- Maintains a list of qualified vendors, especially as related to planned tenders.
- Compilation of various input to create a more complete tender proposal.
- Ability to review the RFP’s from all concern departments and attention them to correct errors in accordance with the Tenders Law.
- Monitoring deadlines.
- Evaluation and contract negotiation.
- Liaises with the MCIT Departments on an ongoing basis with respect to Tenders requirements and Tenders status.
- Corresponds with vendors in conjunction with the tender process as required, i.e. non-disclosure agreements, confirmation of interest, etc.
- Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
- Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
- Maintains tender files and arranges their archiving upon Tender completion
- Prepares Tenders status reports and expected timelines on a regular basis.
- Prepares correspondences to internal departments, bidders and contractors
- Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start
- up phase, this position may perform other duties as assigned.
- Follow-up the tender through successful acquisitions to completion
- Responsible for initiating, developing, reviewing, and routing of documents related Tenders and contracts.
- Maintains records of contract activity for benchmark purposes and works to improve organization’s efficiencies.
Follow-up with the Projects Managers to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
- Preparing and following up the work of the tenders and auctions committee.
- Raise the weekly reports and mid-monthly and monthly and semi-annual and annual to General Manager and the discussion of these reports in the periodic meetings of senior management.
- Review of all annexes and approvals of the contract.
- Preparation of preliminary draft contracts after confirming the approval of the relevant committees
- Send the draft to the legal department for review and feedback
- Send the draft to the project manager for review and feedback
- Preparation of the final version of the contract and follow-up of the signing of the contract by both parties
- Follow up Expiry date of Contracts, Bank Guarantee, and Performance Bond and coordinate with the concerned departments Long enough for the necessary action.
- Preparation of periodic reports on of contracts.
- **Bilingual - English and Arabic speaker is a must.**
- Five or more years of experience with Governmental organization.
- Sound knowledge in working with personal computer, business solution software and ERP
- Solid working knowledge of Microsoft Word, Excel, Power Point and Outlook
- Strong interpersonal skills and good communication skills
- High Level of analytical and problem-solving skills
- Good planning and organizational skills to balance and prioritize work
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