Administrative Assistant

3 weeks ago

Al Udeid Air Base, Qatar IAP Worldwide Services, Inc Full time

**US CITIZENSHIP REQUIRED**

As the **Administrative Assistant** to Site Management you will perform and maintain the administrative functions for the organization. Prepares and maintains required reports, records, SITREPS, and other administrative items as required. Additional duties in support of operations may be assigned by Site Management inclusive of but no limited to assisting catering events, escorting vendors and Other Country National employees, daily mail retrieval for all employees associated to the Task Order and retrieving personnel from the local international airport.

**ESSENTIAL JOB FUNCTIONS**:

- Provides administrative support directly to Site Management Team requiring considerable judgment and discretion, to include handling of information of a highly important and confidential nature.
- Prepares reports and summaries for management review.
- Assemble and analyze information, prepare/submit reports and agendas.
- Receives and records ICE Comments as required.
- Assists in completion, submission and tracking of Personnel items inclusive of but not limited to Expense Reports, Leave/R&R, Training records.
- Assists in completion and tracking of all Material Requests.
- Audits and ensures accurate tracking of attendance records.
- Compiles, distributes and archives all SITREPs.
- Updates Production Logs utilizing finished menu slides.
- Performs Mail Orderly duties in compliance with Federal and local guidance.
- Formatting documents during process development and drafting stages.
- Manages all office supplies inclusive of regular inventories and purchase requests ensuring all items available as needed.
- Creates all graphical reports inclusive of but not limited to ICE Comments, Headcounts, Inventories, Safety & Compliance, Leave/R&R Calendars.
- Schedules, attends and records minutes for meetings.
- Performs other related duties needed/required to support the mission.

**EDUCATION & EXPERIENCE**:

- High School Diploma
- Two (2) years office administration experience.
- Experience in OCONUS environments is particularly desirable
- Professional experience in Middle East highly desirable (or any other Islamic nation)

**LICENSE & CERTIFICATIONS**:

- Valid U.S. Driver’s License.
- Valid US Passport preferred.

**KNOWLEDGE & SKILLS**:

- Strong verbal/written communication and organizational skills.
- Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Access, Word).
- Possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast paced environment with changing priorities.
- Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.
- Ability to work with very diverse workforce.

**ADDITIONAL REQUIREMENTS**
- Must possess a valid U.S. Driver’s License
- Possess a valid U.S. Passport (preferred)
- Must be able to meet all current USCENTCOM Deployment Policy Requirements, including vaccination for COVID-19 as outlined in Paragraph 1.A. of the USCENTCOM JAN 22 MOD SIXTEEN TO USCENTCOM INDIVIDUAL AND INDIVIDUAL-UNIT DEPLOYMENT POLICY
- Able to obtain and maintain a valid Residency Visa for Qatar
- Must be able to work in extreme environmental conditions including dust and high temperatures
- Must be able to endure long hours, exposure to weather and hazardous conditions

***

**TRAVEL**:100%, in deployed location.

**SECURITY CLEARANCE**:Public Trust/NACI

**IAP - Ingenuity and Purpose**

As a leading international services company for more than 65 years, IAP Worldwide Services, Inc. (IAP) provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. IAP is a world-class leader in providing Program Management, IT & Communications, Aviation & Engineering Solutions, Power Solutions, and Infrastructure & Logistics to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

IAP is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Required Skills**:
Required Experience

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