Secretary
1 week ago
**Company Description**
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
The Secretary carries out various secretarial and administrative duties, including answering telephone calls, taking notes, typing in Arabic and English
Operational Duties & Responsibilities
- Abides by the authorities granted to the position as per the delegation of authority structure and any formal changes thereto.
- Takes minor work related decisions to reduce the duties of the immediate superior.
- Drafts letters from brief notes or oral instructions as required
- Handles all typing and correspondence for the assigned position in Arabic and English, using personal computer (PC) form draft notes, a variety of material such as memoranda, reports, circulars, action forms, contracts, tender letters and minuets of meeting,
obtains appropriate signatures and dispatches accordingly.
- Proofreads typed material and submits for review and signature of senior management.
- Assists in PowerPoint Presentation development and formatting.
- Classifies and files storage for future reference
- Creates back-up for all materials as required to safeguard against loss.
- Answers and transfer telephones calls as necessary receives and conveys messages, sets up appointments, answers general queries, etc.
- Carries out other duties such as making photocopies, collating and binding of reports and operating a fax machine. maintaining a stock of department stationery, acting as a controller over consumption of materials, stationary etc
- Assist other departments in preparing standard proposals and general typing.
- Coordinate with travel agencies and hotels for the assigned position’s travel requirement (family included).
- Manage manual and computer-system filing and logs for all activities of the assigned position.
- Communicate with all external contacts and coordinate meetings.
- Translates documents between Arabic and English as required for internal and external communication.
- Handles sensitive information with discretion and ensures the security of confidential documents.
- Assists in the planning and coordination of meetings, conferences, and team events, including logistics and agenda preparation.
- Performs such duties as assigned from time to time
**Qualifications**
Education/Experience Requirements
- Secretarial diploma from a recognized institution or in addition to the following working experience;
- Minimum of 5 - 10 years of related experience
Specific Competency Skills;
- As per standard competency requirements.
- Arabic speaker
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