Executive Secretary

7 months ago

Qatar Al Tamimi Full time

**Role**:Secretary (Legal) - Bilingual

**Reporting Line**:Team Leader

**Requirements**:

- 5+ years of secretarial experience with a professional services company ( _preferably Legal Services _).
- Familiarity with legal documents and terminologies.
- Excellent knowledge of MS Office (Word, PowerPoint, Excel, and Outlook) and accurate typing skills.
- Competent in using systems (document management systems (DMS), client relationship management tools (CRM), billing system) as well as good knowledge to read reports from power bi tools.
- Superior written and oral communication skills in English and Arabic.
- Provide legal support including prepare, proofread, edit and correspondence legal documents.
- Ensure timely saving of legal documents in designated filling systems and compile relevant case information.
- Outstanding time-management skills and capability to effectively meet and manage the deadlines.
- Possess excellent communication, interpersonal and organizational skills.
- Good problem-solving and decision-making skills.
- Discreet and maintain confidentiality of all legal and client information.
- Demonstrate strong work ethic to navigate and fit in fast paced and demanding legal environment.

**Duties & Responsibilities**:

- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.
- Assist associates with processing, amending, proofreading legal documents and in some cases, courtroom procedures.
- Participate in the billing process by preparing and sending invoices, reimbursable expenses and tracking client payments and billing queries with finance.
- Liaise with clients and internal departments on collection on regular basis.
- Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and liaise with travel desk team on travel arrangements.
- File, organize, scan, copy and fax legal documents promptly.
- Adhere to the Firm’s policies and procedures.

**Relationships**:

- Lawyers
- Team Leader
- Business Support Teams
- Secretaries

**Diversity, Equity & Inclusion**:

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