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Female Executive Secretary

1 month ago

Doha, Qatar Rise Group Full time

**Position**:Executive Assistant / Personal Assistant to the General Manager

**Starting **Monthly Salary**: QAR 5,000 - QAR 6,000 (all in / full package)

**Job Details**:

- With a primary responsibility of supporting the General Manager, provide support to the executive team, as directed, to ensure that company goals and objectives are accomplished, and operations run efficiently
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Manage, coordinate, and arrange the General Manager’s travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Answering phone calls in a polite and professional manner, and screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Maintaining comprehensive and accurate records, and performing minor accounting duties
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite, and organize catering when necessary
- Attending meetings on the General Manager’s behalf when the need arises

**Minimum Requirement**:

- Bachelor's / Baccalaureate Degree required
- Superb written and verbal English communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office (Word, Excel and PowerPoint) and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- Experience overseeing budgets and expenses is an advantage
- Experience developing internal processes and filing systems is an advantage

**Job Types**: Full-time, Permanent

**Salary**: QAR5,000.00 - QAR6,000.00 per month

Application Question(s):

- In which country are you currently located?
- Are you a Male or a Female?
- Which country are you from? (Nationality)
- Is your Qatar visa transferable and are you willing to change sponsorship? Yes or No? (Leave blank if you are not in Qatar)
- How soon can you transfer to the new company after signing an offer letter? Give number of weeks.
- What is your body height in cm?
- What is your body weight in kg?
- What is your age right now?
- How do you rate your English-speaking skills, from 0 - 100?
- What languages do you speak?
- Did you work as an Executive Secretary / Personal Assistant before? Yes or No?
- Do you have a Bachelor's / Baccalaureate Degree? Yes or No? (Certification will be asked)
- Have you applied or been interviewed at Rise Group in the last 45 days for the same position? Yes or No?