Project Assistant

1 month ago

Doha, Qatar International Organization for Migration Full time

Position Title: Project Assistant (NFI Storage and Pipeline)

Duty Station: Doha, Qatar

Classification: General Service Staff, G-5

Type of Appointment: Special Short Term (9 Months), with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 14th October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society.

Applications are welcome from first

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;
Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;
Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;
Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Uzbekistan; Vanuatu

As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management, advanced understanding of migration issues, encourage social and economic development through migration, and uphold the human dignity and well-being of migrants of affected by the ongoing emergency.

Under the overall supervision of the Project Coordinator (NFIs), and the direct daily supervision of the Senior Project Assistant (NFIs Pipeline and Storage), working closely with the Assistance Programme Units and Supply Chain Unit, and all IOM thematic units, the incumbent will be responsible for performing the following tasks:
Core Functions / Responsibilities:
1. Under the guidance of the Project Coordinator and Senior Project Assistants, participate in planning Non-Food and Food Items restocking, storage, and prepositioning for distribution.

2. Support coordination prepositioning: Follow the schedule and the delivery of Non-food and Food items to storage and distribution sites, ensuring timely and accurate stock delivery.

3. Maintain Records: Keep detailed records of all incoming and outgoing stock of items, including dates, quantities, and destinations.

4. Communication: Liaise with IOM procurement, IOM warehouse, NFI distribution, and IOM internal teams to ensure smooth and efficient NFIs pipeline operations.

5. Receipt of NFI Shipments: Participate in verifying and inspecting incoming Non-food and Food items shipments to ensure they match the technical specifications in purchase requests/orders and are in good condition.

6. Organize Storage: Arrange Non-food and Food items in the storage and distribution sites according to their categories and storage requirements, ensuring optimal space utilization and easy access.

7. Stock Rotation: Implement first-in, first-out (FIFO) methods for hygienic Non-food items and Food items to maintain freshness and reduce waste.

8. Inspect Goods: Conduct quality checks on non-food and food items to ensure they meet the required standards and specifications.

9. Adhere to Standard operating procedures (SOPs): Ensure compliance with all relevant safety, health, and environmental SOPs, especially for the storage and handling of Non-Food and food items.

10. Maintain Cleanliness: Participate in keeping the storage areas clean and organized, following hygiene standards to prevent vectors and contamination of food items.

11. Safety Protocols: Implement and follow safety protocols to minimize the risk of accidents and injuries in the storage areas.

12. Report: Prepare regular reports on inventory levels and pipeline performance and promptly bring any issues encountered to the Project Coordinator's attention.

13. Record-Keeping: Maintain accurate and up-to-date records of all transactions and activities related to the NFI pipeline and storage operations.

14. Support the collection and recycling of reusable NFI items, which includes disinfecting, sanitizing, cleansing, and prepositioning the items for redistribution.

15. Assist to implement the PSEAH risk mitigation plan in the area of responsibility.

16. Perform other duties as required within the competencies and responsibilities of the position.

Required Qualifications and Experience

Education
- Bachelor’s degree in supply chain, Business studies, humanitarian studies, Development studies, or related fields from an accredited academic institution with three years of experience in NFIs Pipeline programming, Warehousing, Procurement, and logistics in emergencies, or,
- Completed high school with at least five (5) years of relevant experience.

Experience
- Professional experience in humanitarian NFIs progr

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