Administration Assistant

7 days ago


Doha, Qatar Qatar Airways Full time

**About the role**:
Providing administration support for the smooth functioning on a daily basis in order to support the back of house operations in an effective and efficient way. Handling of confidential and sensitive issues involving continual inter-departmental relations. Represents the team through correspondence, telephone and personal contact. Liaise with other departments for arran in the logistics of resources.

**Responsibilities**:
Operational
- Perform advanced, diversified and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
- In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
- Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
- Perform administrative tasks based on set procedures, establish and maintain filing systems, categories and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
- Research information and initiate assigned tasks accordingly.
- Coordinate internal and external communications.
- Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff. Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.
- Upload duty roster in the ETAS (Electronic Time and Attendance System) for all QDFC employees, ensuing all rosters are uploaded timely, and any changes made on employee schedule are updated in the system on time to avoid any discrepancies and ensuring system accuracy.
- Collect, review and submit all documents related to employee request to HR for necessary approval, follow up with the concerned person for statues update and inform the employee accordingly to ensure flawless communication process.
- Coordinate with concerned party to arrange female transportation, ensure bus pick up/drop off time is synchronized with duty roster at all time to support operational requirement.
- Order and control all inventory of stationary items, maintain and replenish inventory, anticipate needed supplies, track office expenditures by recording expenses.
- Coordinate with HR on new joiner's joining formalities and department induction, offering assistance to new staffs, supporting new joiner settling down in new role
- Perform other department duties related to his/her position as directed b the Head of the department

**Be part of an extraordinary story**
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what’s never been done before.

**Qualifications**:
Bachelor's Degree or Equivalent with Minimum 1 years of job-related experience

OR

High School Qualification with Minimum 2 years of job-related experience

**About Qatar Airways Group**
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.

Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.



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