Document Control Desk

2 days ago


Doha, Qatar Wayz HR Solutions Full time

**Management of specific base of customers through daily communication and ensure all the clearances / deliveries are done within agreed service levels.**
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Controlling all documents (in/out) with proper monitoring and ensuring all documents meets the customs clearance requirement prior handing over to respective Clearance Operations CSR.
- Identify any import restrictions based on document check and clearly marked on file and notify/advise to respective Operation CSR.
- Check the cargo specification and note on what kind of vehicle to be used (i.e.. 3-ton, FB, LB, etc.)
- Opening the job in GACFreight.net with complete details as per the standards. All mandatory and important fields will need to be filled with proper shipment information.
- Checking the documents and ensure that all details are mentioned in Commercial Invoice / Packing List / BL or AWB. This will ensure smooth clearance operations.
- Prepare customs clearance excel sheet for all shipment.
- Initiate communication with shipping line for Sea Freight shipment on ETA (with cc to respective CSR)
- Responsible to process DO release for Air Freight shipments.
- keeping a record of all gate passes for FCL shipments and ensuring they are all properly logged.
- Properly allocate estimated cost in GACFreight.net for the services to be rendered except for receipted charges.
- Respond on documents and required information within 2 hours after first information is received from direct or indirect customers or vendor/agent
- Responsible and accountable to provide complete and detailed check list to Clearance Operations CSR. (Refer job file/folder checklist and it is mandatory to be pen marked with tick/click)
- Keeping a common monitoring sheet. Prepare ad-hoc reports as needed.
- Regular and consistent attendance during assigned work hours is required.
- Any other work as assigned by the Team Leader/ Supervisors
- Extensive/effective/efficient use of check list
- To maintain all "Temporary Import and Export" records in common drive & keep track TI validity, deposit, expiry dates, fine & refund process
- Maintain and develop close relationship with other departments, specially CCR department
- Check all the bayan with HS code in line with CIPL. Maintain list of supplier vs HS code used
- Provide monthly/daily/weekly report as per customers requirement
- Keeping a record of all signed contracts/tariff of clients and ensure validity.
- Frequently check GAC Track. All top clients are mandatory to have GAC Track
- Keeping a record of all client CR, CR validity, QCCSW authorization validity.
- Ensure that GAC comply with customer’s compliance requirements.
- Understand, follow, and contribute towards Delta 21, GAC Time, Quality Management and HSSE Management Systems as well.

**Job Types**: Full-time, Permanent

**Salary**: Up to QAR9,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Document Control: 2 years (required)

**Language**:

- Arabic (required)



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