Executive Assistant

2 months ago


Doha, Qatar Ritaj Full time

**Job Title**:Executive Assistant

**Company**:Ritaj Facility Management

**Location**: Doha, Qatar

**About Ritaj Facility Management**:
Ritaj Facility Management is a renowned provider of facility management services, committed to excellence, innovation, and client satisfaction. With a dedication to delivering high-quality solutions, we are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our executive team. This role presents an exciting opportunity to work closely with senior leadership and contribute to the success of our organization.

**Job Overview**:
**Responsibilities**:
**Calendar and Meeting Management**:

- Manage the executive team's calendars, scheduling appointments, meetings, and conferences.
- Coordinate logistics for meetings, including room reservations, catering, and audiovisual equipment setup.

**Travel Arrangements**:

- Arrange travel itineraries, including flights, accommodations, and transportation, for the executive team.
- Prepare travel documents, such as visas and travel insurance, as required.

**Communication and Correspondence**:

- Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.

**Document Management**:

- Maintain organized electronic and physical filing systems for documents, reports, and other materials.
- Prepare and distribute meeting agendas, presentations, and materials as needed.

**Administrative Support**:

- Provide general administrative support to the executive team, including photocopying, scanning, and data entry.
- Assist with special projects, research, and presentations as assigned.

**Confidentiality and Discretion**:

- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain confidentiality of executive discussions, decisions, and documents.

**Relationship Management**:

- Build and maintain positive relationships with internal and external stakeholders, representing the executive team with professionalism and integrity.
- Liaise with clients, partners, and vendors on behalf of the executive team as needed.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an executive assistant or similar role, supporting senior executives or leadership teams.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both verbal and written, with a high level of professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to exercise sound judgment, discretion, and confidentiality in handling sensitive information.

**How to Apply**:
**Application Deadline: 12.04.2024**

**Salary**: QAR3,000.00 - QAR4,500.00 per month

Application Question(s):

- How do you prioritize tasks when managing multiple deadlines and competing priorities for an executive?
- How do you ensure that you meet deadlines and manage your time effectively when supporting an executive with multiple responsibilities?
- Can you provide an example of a time when your communication skills were essential in resolving a challenging situation or facilitating effective collaboration between team members?
- Where do you see yourself in your career in the next few years, and how does this role fit into your long-term goals?
- Can you join immediately?

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant: 2 years (required)

**Language**:

- Arabic (preferred)
- English (preferred)

Application Deadline: 12/04/2024


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