Assistant Finance Manager

2 months ago

Doha, Qatar The Hamilton International School Full time

**Description**

**ISP Assistant Finance Manager Role Profile**

**Purpose of Role**
The Assistant Finance Manager’s role is to assist the Finance Manager with a range of administrative and financial tasks. These may involve assisting with billing invoices, preparing budgets, managing cash flow, and requesting information from colleagues regarding purchase orders.

**ISP Principles**
**Begin with our children and students. **Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect. **We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Are financially responsible. **We make financial choices carefully based on the needs of the children, students and our schools.***

**Learn continuously. **Getting better is what drives us. We positively engage with personal and professional development and school improvement.

**ISP Assistant Finance Manager Key Responsibilities**
- Assist the FAM in overseeing the financial operations of the school.
- Prepare reports on the school’s financial performance.
- Develop and implement systems and controls to ensure accurate financial data processing.
- Assist in the preparation of the annual budget and forecasting process.
- Manage the day-to-day processing of the accounts payable, accounts receivable and treasury functions.
- Compile audit requirements for the annual, Transfer Pricing or GTA audits and attend to audit queries.
- Approve purchase requests within the budgeted allocations.
- Review balance sheet reconciliations for completeness.
- Prepare the payroll in Pay lite monthly.
- Ad hoc duties as required.
- Review all supplier reconciliation monthly prior to payments.
- Manage all Capex spend across the school and ensure accurate recording thereof.
- Assisting with parent queries daily.
- Act as a backup for the Senior Accountant and Accountant as and when required.
- Managing debt collection and contacting debtors for overdue debt.

**Other Objectives**
- Maintain and improve financial records.
- Assist in the preparation of financial reports per ISP deadlines.
- Contribute to the development of financial strategies.
- Provide support to the FAM and the Senior Accountant and Accountant.
- Liaise with internal and external stakeholders. Ensure compliance with relevant regulations.

**Other duties and responsibilities**
Any other duties that the Principal may from time to time ask the post-holder to perform
**Position Requirements**
**Education**:

- Bachelor’s Degree in Finance
- Finance specific certification

**Experience**: Minimum 4 years’ experience
**Language**:

- English is mandatory
- Arabic is an advantage

**Skills, Qualifications and Experience**
- Excellent communication and people skills at all levels
- Ability to coordinate and collate data
- Health and Safety Awareness
- Energetic and enthusiastic
- A dynamic, positive approach to deliver the school’s vision
- Self-motivation and ability to take initiatives
- Demonstrate an understanding of & commitment to our best practice model
- Good knowledge and information of school operations
- Skilled in the use of finance and accounting system
- Ability to establish and maintain effective working relationships with staff
- Presentation skills with the ability to present information in a concise and professional manner
- Organization skills: well organized and able to prioritize tasks and workload
- Customer service
- Critical thinking
- Ability to negotiate, persuade and motivate others
- Willing attitude to be a part of the school team
- Strong sense of professionalism
- Safeguarding and welfare of children
- A collaborative team-player with excellent interpersonal skills
- Behaviour management
- Record keeping and report preparation methods
- Interpersonal skills including tact, courtesy and patience
- Customer focused
- Willingness to undertake appropriate Professional Development

**Attributes**:

- Empathetic listener and patient
- Integrity and confidentiality
- Internationally minded
- Emotional intelligence
- Intercultural awareness, creative
- Flexible and a can-do attitude

**ISP Leadership Competencies**
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
- **Collaboration. **Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
- **Learning & Getting Better. **Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.

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