Shipping Executive

2 weeks ago


Doha, Qatar Wayz HR Solutions Full time

**To provide efficient Off shore Supply Service**
- to assist in the handling of supplies, tugs, rigs, and other crafts requiring inward or outward clearance in Qatar.
- to liaise with port authorities and ensure timely inward and outward clearance of vessels and crafts as per the expectations of the agency nominator.
- Toliaise with suppliers, the master, and the principal and organize or arrange all requirements as per the principal’s instructions.
- To obtain & submit all essential documents prior to vessel / craft arrival.
- To Register vessel/craft on the berthing line up & to ensure a quick turnaround with minimum delays at Port.
- respondingto inquires related to off-shore projects and services.
- Ensurethebest and most reliable “owners representative” service to clients.
- Tocoordinate with the Manager, Operations Department, and Supervisor with regard to all operational matters.
- To board vessel’s on Arrival / Prior to Sailing & discuss with senior officials onboard, Operational issues / Requirements.
- To ensure to obtain advance funds from Principal’s prior to commencement of contract/agreement.
- If credit is requested by the principal, inform OM or BMSS, and then preparethe“Credit Assessment” form to obtain “Credit Approval."
- To liaise with Department Head & Accounts department in order to follow up on outstanding payments & make arrangements to recover same asap.
- Tocoordinate with Shipping Assistance for arranging visas, heli passes, shore passes, etc. enabling a timely and cost-effective service.
- Obtain all information and approval from principals for CTM (cash to master)deliveries. Upon delivering of CTM signed CTM DELIVERY RECEIPT copy to be filled in job file. Refer to SDP NO: SSD 08
- To assist the Off Shore supervisor in all operational matters
- To coordinate with 3rd party supplier, yard, transporter, and field operator for material in and out movements to/from offshore via supply boat
- An updateto all the clients on the changes that take place in the seaport, heliport, immigration, customs, and government regulations, if any.
- Passing of 3rd party invoices for services rendered to the client and upload invoice along with supporting document in job service. To update credit card payment in spreadsheet on same day of payment and passing to ship accounts for eye share capture then approve invoices by each PIC’s and supervisor to complete vendor invoice registration.
- Job file closing as mentioned on the department objective. The department KPI needs to be updated by each PIC on a daily basis to generate a consolidated monthly report for management.
- to follow up on outstanding matters in principle as per credit terms mentioned on the signed agreement and update the supervisor and management team on a weekly basis.
- Ensure compliance with Delta 21, QMS, the Environment ManagementSystem, and the Occupational Health and Safety Management System.
- Above contributing factors will be measured & considered in the year end employee appraisal.

**Job Types**: Full-time, Permanent

**Salary**: Up to QAR15,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Shipping Executive: 3 years (required)

**Language**:

- Arabic (required)



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