Business Support Specialist

3 weeks ago

Qatar Kin-Tec Full time

Business Support Specialist

(Position No O-1136-Q)

NFXP Offshore Project

Part A: Job Specification

Job Purpose

Develops the North Field Expansion (NFXP) Offshore Business activities and advises the Project Management Team (PMT), particularly Head of Business Support in relation to QatarEnergy LNG internal processes and procedures.

Co-ordinates the hiring process for all OCR new hires.

Coordinates the CV process for all ITPs both SIS and TPIS.

Provides advice and support in the implementation of Qatargas Project Management System (QGPMS) processes, provides necessary guidance, clarification and support in complying with QGPMS expectations from project concept select stage until project closeout.

Advises the requirements for all project deliverables and plans and checks they are fully prepared by the Project Management Team (PMT)to ensure passage through Gates 2,3,4 and 5 as per QGPMS.

Co-ordinates the project management system aspects of the project with other disciplines on PMT, as necessary.

Liaises with EPC contractor to ensure its deliverables are complete and aligned with company to support passage through Gate 4 and Gate 5.

Key Accountabilities

(Duties include but not limited to)

Advises PMT team on the QGPMS process and ensures all aspects of each Gate deliverable is produced in a timely manner. Formulates the road maps to be in line with the DRAM.

Maintain personnel management registers by updating the details of each hiring process with MPR (Major Projects Recruitment).

Provide effective support to the NFXP offshore Project, in respect to the successful implementation and stewardship of key aspects of the QGPMS processes.

Provide coordination, guidance and support in preparation of Gate deliverables to projects, including Roadmap, deliverables, Responsibility & Authorities Matrix (RAM) and QGPMS compliance.

Participate in the planning, coordination and successful execution of project reviews (Independent Project Review, Cold Eyes Review, Construction Readiness Review, Design Readiness Review, Internal Assessments etc.) including identifying and organising team members to ensure project reviews are conducted "independently". Stewards the closure of actions from these reviews and assessments to ensure timely and proper completion.

Maintain QGPMS project key milestones/activities schedule, working with the assigned focal points on monthly updates, ensure timely completion of all the activities and ensure necessary documents are being archived.

Reporting and Relationships

Reports to Head of Business Support

Internal

QatarEnergy LNG NFXP Offshore PMT, EP&S MPR

External

External Agency service providers, TPIS & SIS agencies

Job Context & Major Challenge(s)

Co-ordinates for all Project aspects of the recruitment process inside and outside Qatar.

Advises on solutions through functional support and guidance on QGPMS queries, utilising knowledge, expertise and judgement in proactively making decisions and solving problems related to a specific discipline/field. Maintains quality documentation to support timely resolution on issues, using precedent based references, benchmarks, and lessons learned to ensure system effectiveness.

Major challenges of the role are:
Working in a dynamic team environment with high expectations for flawless project completion.

Maintaining accuracy, timeliness and quality documentation despite time constraints.

Ability to influence others to generate deliverables and securing alignment on deliverables across multiple and varied stakeholders.

Coordinating the recruitment process with MPR EP&S MPR (Major Projects Recruitment).

Meeting hiring deadlines while ensuring thorough screening and selection processes.

Technical and Business Skills

A high level of proficiency in written and spoken English

Excellent communication / written skills and ability to work with different disciplines and cultures.

Ability to coordinate and work with various entities.

Ability to multitask and work under pressure.

Strong attention to detail

Behavioural Competencies

SHE Understanding (2)

Quality/Quantity of Work (3)

Ethics and Integrity (3)

Planning and Organizing (1)

Trust and Empowerment (3)

Initiative/Commitment (2)

Teamwork/Supporting Others (2)

Interpersonal Skills (3)

Communication and Information Sharing (2)

Service Orientation (2)

Innovation (2)

Problem Solving (2)

Job Knowledge (3)

Supervising Others (0)

**Qualifications**:
Bachelor's degree however any qualification, technical or knowledge requirements may be waived through relevant work experience.

Knowledge and/or Experience

Preferred 8 years of experience in administration support experience with Oil and Gas Project and Senior Management.

Generic Accountabilities - All

Financial Dimension

As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

Ensure all activities are undertaken in compliance with Company Safety, Health and E

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