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Administrative Assistant

1 month ago

Doha, Qatar eCommerce Company Full time

**Job Summary for Admin Assistant**:
As an Administrative Assistant at our e-commerce platform specializing in baby products and new mom products, you will play a vital role in ensuring the smooth and efficient operation of our office and administrative functions. Your responsibilities will encompass a wide range of tasks, including office organization, document management, and providing support to various teams. This position requires a detail-oriented and proactive individual with strong organizational and communication skills.

**Key Responsibilities**:

- Assist in organizing, filing, and maintaining physical and digital documents and records.
- Provide administrative support to various departments, including HR, finance, and procurement.
- Assist in data entry, report generation, and other administrative tasks as assigned.
- Schedule and coordinate meetings, appointments, and conference calls.
- Prepare meeting agendas, documents, and presentations as needed.

**Procurement Coordination**:

- Collaborate with internal departments to understand procurement needs and priorities.
- Assist in sourcing vendors, obtaining quotes, and writing / negotiating contracts.
- Process purchase orders and ensure timely delivery of goods and services.
- Identify and evaluate potential suppliers, manufacturers, and distributors of baby and new mom products.

**Qualifications**
- **Bachelor’s degree in business or equivalent.**:

- **Proven experience in administrative and Purchasing/Procurement in similar industry.**:

- **Advanced skills in MS Office**:

- **Ability to multi-task and can work with mínimal supervision**:

- **Proficient in both English and Arabic languages (spoken and written).**:

- **Excellent communication and interpersonal skills.**:

- **Strong organizational and multitasking abilities.**:

- **Attention to detail and a proactive approach to problem-solving.**:

- **Discretion and the ability to handle confidential information.**:

- **Knowledge of baby products and new mom product categories is beneficial.**

**Salary**: QAR2,000.00 - QAR3,500.00 per month

**Language**:

- English (required)
- Arabic (required)

License/Certification:

- Qatar Residency / QID with NOC ? (required)

Ability to Commute:

- Doha (preferred)