Contracts Specialist

6 days ago

Doha, Qatar Parsons Full time

**Contracts Specialist**

**Doha, Qatar**

Parsons is looking for an amazingly talented **Contracts Specialist**to join our team In this role you will get to perform contract administration assignments.

**What You Will Be Doing**
- Responsible for procurement of goods or services for client corporate functions.
- Ensure that client secures the best deals for materials and services obtained.
- Prepare and assist with project-related contracts ensuring alignment with respective project's needs.

**Tendering**:

- Liaise and communicate with client relevant departments on materials or services required to deliver the scope of work and fulfill the client needs, including consultant/contractor/construction materials etc.
- Implement standardized tendering methods for project procurement, using standard templates, tools and documents that facilitate tender preparation.
- Assist in maintaining accurate vendor database (contractors, suppliers, consultants): ensure database reflects latest information on pricing, delivery time and resources.
- Manage end-to-end RFP process -from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award.
- Prepare Invitation letter in case of pre-qualification and/or shortlisting for tender Issues at client.
- Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work.
- Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with client objectives, draft contract agreements with the most compatible legal and commercial terms.
- Issue documents/contracts for review by Manager, C&P Corporate.
- Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement.
- Recommend vendors based on bids along with vendor scorecards.
- Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards.
- Collect feedback from relevant departments on supplier/ service performance.
- Assist in negotiation with contractors to ensure highest quality service at the most effective price.

**Contract processes**:

- Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval.
- Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments.
- Coordinate supplier/ contractor payments with Finance/Accounting department.
- Undertake contract related processes and monitor contract progress.

**Control mechanisms**:

- Monitor the work of the awarded contractor/consultant/stakeholder by liaison with relevant client departments, to ensure compliance with the contract.
- Take actions/escalate when the contract is not being adhered to.
- Review disputes with contractors related to project procurement/contracts.
- Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. Legal, Finance. etc.) as needed for proper dispute management.

**Data and reporting**:

- Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods.
- Update data such as changes In Information about suppliers' products and prices.
- Develop reports on project procurement functions.

**Other duties**:

- Assist in the preparation of timely and accurate MIS statements and reports
- Perform other duties and responsibilities as needed as well as determine am manage priorities with mínimal guidance.

**What Required Skills You Will Bring**
- Bachelor's degree in Engineering or similar discipline.
- 8+ years of experience in large scale construction management.
- Knowledge of tendering and procurement processes (should have performed procurement/contracting duties).
- Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms.
- In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation.
- Working knowledge of PC software packages typically associated with contract administration. Ability to perform in a management capacity is also required.

**What Desired Skills You Will Bring**
- Diligent about enforcing standards, procedures and policies
- Excellent communication skills (including verbal as well as writing and drafting skills)
- Advanced/multiple linguistic skills lo manage relationships with local and international contractors, knowledge of Arabic is required
- Adept at building and maintaining strong relationships
- Able to manage lime and prioritize work efficiently

**Minimum Clearance Required to Start**:
Not Ap

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