Contract Specialist

5 months ago

Doha, Qatar Brunel Full time

Provide contracts engineering support to Pipelines FEED Project team.
- Provide contractual strategy advice to the Pipelines Project Management Team on all contracts related matters.
- Responsible for daily management of Pipelines FEED contract
- Responsible for the preparation of the EPCI ITTs, review of tender documents, negotiation with prospective tenderers and all related pre-award activities, in close cooperation with Company Supply Department.
- Responsible for all post-award activities not limited to preparation of formal correspondences (i.e., letters), change orders, variations, claims, insurance & guarantees administration, etc.
- Project focal point for all contractual related communications with Company Supply Department & Legal Department and day-to-day contract administration activities.
- Reports to Head of Contracts
- Relationship: Company Major Projects team & other Company departments, stakeholders and support groups (e.g. Legal/Supply/Insurance).
- As defined for this job level in the Delegation of Authority and/or approved budget.
- Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations, and standards.
- Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

**About this role**
- Administer the Pipelines FEED contract to ensure that contract administration contributes to meeting the FEED objectives and strategies. Coordinate with the FEED contractor to ensure that the work is delivered in full compliance with the contractual obligations;
- Administers all contract management processes for the assigned FEED package and provide contracting support across the FEED project team including the preparation of all letters, the review of all change order requests, the early identification of all potential contract variations and the contract administration for variations related to the contracts;
- Ensure commercial and contractual correspondence with the FEED contractor are efficiently handled;
- Participate in the change management process and together with the FEED team ensure minimum changes at best possible cost and conditions;
- Actively liaise with FEED team members to ensure commitments and milestones are achieved and liaise with contractor to expedite progress mindful of the remedies offered under the FEED contract;
- Under the direction of the Head of Contracts, and in coordination with the Business lead, actively liaise with Supply and legal departments for the administration of issues related to damages, claims, disputes, etc;
- Ensure deliverables to contract documents are delivered in a timely matter;
- Ensure that contract processes are being carried out in the most efficient manner in line with the approved procedures;
- Participate in the procurement of all Long Lead Items, in coordination with the supply and Legal department;
- Support development of multiple Cost / Schedule driven Contracting Scenarios for Input into the contracting strategy workshops;
- Develop Bid Evaluation Plans, Procedures and Models for evaluating Technical Bid and Price Bids;
- Participate, in close cooperation with Company supply department, in the contractual review of the prequalification dossiers and the selection of bidders;
- Prepare and validate the bid documents by preparing the commercial contents and obtaining the technical contents for contractual review;
- Participating in the development of fit for purpose / bespoke Articles of Agreement for the future EPCI Contract and recommendation of improvements to existing contracts forms, all in close collaboration with Company supply and legal departments;
- Ensure that the lessons learnt from ongoing EPCI Contracts are to be incorporated in the tender documents to prevent reoccurrence of the same issues and claims;
- Ensure the contractual review of all clarifications and tender bulletins proposed by the project team before issuance to bidders by supply department;
- Ensure that Company interest are safeguarded in the Letter of Award (LOA) and that the parties’ rights and obligations, as amended by the tender bulletins are incorporated in the final EPCI contract.

**What you need to bring**
- Bachelor of Science in Engineering, Engineering Technology or Business Administration with relevant experience;
- Proven experience in contract formulation and contracts management activities, across a broad range of FEED and/or EPC contracts coupled with a working knowledge of engineering practices in oil and gas industry;
- 10 years of relevant work experience in the area of contracting and administration of major FEED and/or EPC contracts, preferably for offshore scopes;
- A high level of proficiency in written and spoken English;
- Outstanding negotiation and interpersonal skills;
- Ability to analyze extensive information, anticipate contractual problems, raising issues in a timely manner to ensure risks ar

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