Administrative Support Specialist

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time
About the Role

We are seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our department, you will provide administrative support to our VPs and team members, ensuring seamless day-to-day operations.

Key Responsibilities
  • Manage and coordinate internal and external communications, including handling calls to the VPs' office and independently managing correspondence with internal and external parties.
  • Act as the first point of contact for incoming queries from external and internal stakeholders, recording, filtering, and disseminating information to the VP as needed.
  • Provide confidential administrative support, ensuring smooth and effective operations, including answering phones, distributing mail, word processing, and preparing presentations.
  • Arrange internal and external meetings, providing necessary administrative support, such as preparing materials, taking minutes, and distributing reports.
  • Ensure daily schedules are properly planned and line managers are briefed on daily schedules and venues.
  • Responsible for generating business documentation, including report writing, presentation creation, and spreadsheet preparation and distribution.
  • Make travel and hotel arrangements in line with agreed guidelines and procedures.
  • Support the Line Manager and department in delivering planned projects within specified deadlines, including documentation, follow-ups, and task coordination.
Requirements
  • Bachelor's Degree or Equivalent with a minimum of 4 years of job-related experience.
  • Excellent relationship and networking skills.
  • Excellent command of the English Language.
  • Proven commercial skills and business acumen.
  • Ability to develop a good network within the organization.
  • Strong decision-making and problem-solving skills.
  • Excellent planning and time management.
  • Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook).
  • Ability to work independently as well as part of a team.
  • An eye for detail, including when under pressure.
About Qatar Airways Group

Our story started with four aircrafts. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records, and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before. So whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries and be part of a truly global community.

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