Administrative Support Specialist

2 hours ago

Doha, Baladīyat ad Dawḩah, Qatar Marsh McLennan International Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Oliver Wyman. As a key member of our office services team, you will provide exceptional administrative support to our business team, ensuring the smooth day-to-day operations of our office.

Key Responsibilities:

  1. Provide full-time face-to-face reception coverage, welcoming visitors and offering refreshments as needed.
  2. Liaise with the office help/cleaning team and building support team to ensure a seamless day-to-day operation.
  3. Manage the Office Services mailbox, incoming facsimiles, main reception phone line, and calendar.
  4. Circulate office-wide communications and announcements to keep the team informed.
  5. Manage building security access and parking access, as well as office access management through CCURE and BAS Facilities.
  6. Coordinate room bookings, room configurations, and IT setup for in-office meetings, trainings, and events.
  7. Assist with basic Zoom troubleshooting and audio-visual conference room connection and setup.
  8. Coordinate office events and catering, as well as manage courier accounts and internal mail distribution.
  9. Arrange pick-up and drop-off of documents and support with transportation arrangements for Partners and visitors.
  10. Manage invoices and tracking, sending invoices to the iProcurement team for timely payment processing.
  11. Oversee corporate card management, including AMEX card enrollment, cancellations, and updates.
  12. Manage office services onboarding and offboarding, including OS Induction, locker allocation, and parking assignment.
  13. Order business cards and track office occupancy and reporting.
  14. Liaise with Facilities Specialist for office maintenance and support.
  15. Operate online internal office applications, including Teams, Zoom, and Colleague Connect.
  16. Proactively follow best practices and uphold the company culture to support colleagues and business needs.

Requirements:

  1. Minimum 3 years' experience in a similar role.
  2. Experience in financial services, management consultancy, or professional services is a plus.
  3. Oracle knowledge and smart office technology skills are a plus.

Skills and Attributes:

  1. Professional demeanor and excellent English communication skills.
  2. Calming, friendly, and confident, with the ability to work well under pressure.
  3. Positive and proactive, with a collaborative attitude.
  4. Highly organized and detail-oriented, with the ability to work independently and as part of a team.
  5. Professional, tactful, and able to engage with colleagues at all levels.
  6. Problem solver with excellent communication and negotiation skills.
  7. Ability to maintain confidentiality and manage a heavy work volume.
  8. Self-starter with strong initiative, confidence, and ability to work with little guidance.
  9. Collaborative team player with a positive attitude and sense of fun.
  10. Ability to juggle multiple tasks, prioritize, and manage time effectively.
  11. Methodical, organized, and excellent attention to detail.
  12. Flexible attitude, embracing change, hard-working, cost-conscious, and results-driven.

Technical Skills:

  1. Strong Outlook, PowerPoint, Excel, and Word skills.
  2. Video conferencing knowledge is a plus.
  3. Excellent English language skills.

About Oliver Wyman:

We lead with heart, loving what we do and having fun while doing it. We strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies [NYSE: MMC]. For more information, visit https://www.oliverwyman.com. Follow Oliver Wyman on Twitter @OliverWyman.

  • Administrative Support Specialist

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Iccqatar Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Iccqatar. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phone...

  • Administrative Support Specialist

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Iccqatar Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Iccqatar. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phone...

  • Administrative Support Specialist

    19 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar People Dynamics Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to our Director of Human Resources. The ideal candidate will have a strong background in administrative services, excellent communication skills, and the ability to work independently with minimal supervision.Key...

  • Administrative Support Specialist

    19 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar People Dynamics Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to our Director of Human Resources. The ideal candidate will have a strong background in administrative services, excellent communication skills, and the ability to work independently with minimal supervision.Key...

  • Administrative Support Specialist

    19 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

    Administrative Support Specialist **Job Summary:** We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at PPL Dynamics. As an Executive Assistant, you will provide high-level administrative support to our executive director, ensuring seamless day-to-day operations and strategic initiatives. **Key...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

    About the RoleTalent Pal is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide high-level administrative support to our team, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesAdministrative SupportProvide administrative support to the team,...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at lxbfYeaa. As an Administrative Support Specialist, you will provide administrative support to our Vice Presidents and the team, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Support Specialist

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar CANDIDZONE Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at CANDIDZONE.Candidates who possess the required qualifications and experience are encouraged to apply.Key Responsibilities:Providing administrative support to ensure seamless day-to-day operations.Assisting in the management of inventory control systems for jewelry and...

  • Administrative Support Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Boeing Full time

    Administrative Support Specialist **Key Responsibilities:** * Support the management of services through 3rd party service providers and internal Boeing standard operating procedures. * Maintain relationships with various business stakeholders and service providers. * Provide general administrative support to all employees and visitors. * Support the...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

    Job Summary:Talent Pal is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to all departments in the branch, handling front desk operations, and maintaining proper facilities management.Key Responsibilities:Administrative Support:...

  • Administrative Support Specialist

    2 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar gadget express Full time

    {"h3">Job Opportunity at Gadget ExpressWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team.Key Responsibilities:Provide administrative support to the Human Resources Specialist, handling confidential and sensitive issues while maintaining inter-departmental relations.Generate business documentation, including...

  • Administrative Support Specialist

    2 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar Accor Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Hotel F&B Department. As a key member of our team, you will provide administrative support to our Food and Beverage operations, ensuring seamless day-to-day operations and exceptional guest experiences.Key ResponsibilitiesProvide administrative...

  • Administrative Support Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Accor Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Hotel F&B Department. As a key member of our team, you will provide administrative support to our F&B operations, ensuring seamless day-to-day operations and contributing to the success of our hotel.Key ResponsibilitiesProvide administrative support...

  • Administrative Support Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar gadget express Full time

    {"h3">Job Opportunity at Gadget ExpressAt Gadget Express, we are seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our Human Resources department, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and management team.Key...

  • Administrative Support Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Boeing Full time

    Administrative Support Specialist **Key Responsibilities:** * Support the management of services through 3rd party service providers and internal Boeing standard operating procedures. * Maintain relationships with various business stakeholders and service providers. * Provide general administrative support to all employees and visitors. * Support the...

  • Administrative Support Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Accor Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Hotel F&B Department. As a key member of our team, you will provide administrative support to our F&B operations, ensuring seamless day-to-day operations and contributing to the success of our hotel.Key ResponsibilitiesProvide administrative support...

  • Administrative Support Specialist

    3 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Human Capital Group Qatar Full time

    Key Responsibilities:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Human Capital Group Qatar. The successful candidate will be responsible for:Preparing and submitting reports in a timely and accurate manner.Verifying customer information and ensuring compliance with company policies and...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar QATAR Airways Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Qatar Airways. As an Administration Coordinator, you will play a critical role in ensuring the smooth functioning of our Food and Beverage department.Key Responsibilities:Provide administrative support to the Food and Beverage department,...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

    About the RoleThis is an exciting opportunity to join our team as an Administrative Support Specialist, providing high-level administrative support to our senior leadership team. As a key member of our operations team, you will be responsible for managing and coordinating various administrative tasks, ensuring seamless day-to-day operations.Key...

  • Administrative Support Specialist

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar QATAR Airways Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our Vice Presidents and team members. As a key member of our team, you will be responsible for managing administrative requests, evaluating proposals, and ensuring all tasks are completed in accordance with corporate guidelines.Key...