Administrative Support Specialist
7 days ago
Job Summary:
Talent Pal is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to all departments in the branch, handling front desk operations, and maintaining proper facilities management.
Key Responsibilities:
- Administrative Support: Provide administrative support to all departments, including answering phone calls, responding to emails, and preparing correspondence.
- Front Desk Operations: Handle front desk operations, including greeting visitors, managing incoming and outgoing mail, and maintaining a clean and organized reception area.
- Facilities Management: Maintain proper facilities management, including ordering supplies, managing inventory, and performing routine maintenance tasks.
- Travel Arrangements: Assist in organizing travel arrangements, including booking flights, hotels, and rental cars.
- Record Keeping: Maintain accurate and up-to-date records of administrative purchases, maintenance, and repair expenses.
- Policies and Procedures: Develop and implement necessary administration policies and procedures.
- Stakeholder Coordination: Coordinate with internal stakeholders on office and accommodations budget.
- Problem Solving: Solve and follow up on office and accommodations requests and maintenance issues.
- Office Space Management: Arrange office space and desks distribution.
- Vendor Management: Source and negotiate with vendors for goods and services to get the best possible quality, price, terms, and service guarantee.
- Purchasing: Review requisitions to ensure appropriate approval and respect of assigned departments budget.
- Inventory Management: Sustain proper inventory levels of office supplies.
- Claims Management: Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.
- Purchasing Reports: Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
Requirements:
- Education: Bachelors degree in Business Administration or equivalent.
- Experience: At least 2 years of experience in Administration/Logistics/Procurement.
- Computer Skills: Microsoft Office.
- Availability: Must be locally available in Qatar.
- Language: Proficiency in English is a must.
- Driving License: Driving License is a must.
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