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Administration Coordinator Expert

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Ali Bin Ali Full time

Job Summary:

  • We are seeking a highly organized and detail-oriented Administration Coordinator to join our team at Ali Bin Ali. The successful candidate will be responsible for providing general administration and coordination across the division, ensuring seamless execution among employees and management.

Key Responsibilities:

  1. Coordinate employee life cycle activities, including recruitment, onboarding, and exit processes.
  2. Manage employee accommodation, health certificates, and work visas.
  3. Request Employment (RFE) through coordination with recruitment teams and HRBPs.
  4. Validate and process HR/Admin requests prior to sending for further processing.
  5. Work closely with HRBPs and recruitment teams to collect signed Offer Letters and other related documents.
  6. Track work visas issued to candidates and/or recruitment agencies.
  7. Organize travel arrangements and accommodation for overseas candidates.
  8. Follow up medical commission appointments and Finger Printing schedules.
  9. Responsible for handling staff accommodation documentation and planning availability for new employees.
  10. Monitor division employees' leave schedule.
  11. Coordinate employee insurance, medical card renewals, and health certificates.
  12. Book logistics for Overseas Trainings for employees of the division.
  13. Facilitate the Exit process with Finance & IT support.

Requirements:

  • University degree graduate, preferably in Business Administration, Human Resources Management, or Humanities.
  • Minimum 3-4 years similar work experience as an HR Generalist and/or Coordinator in a cross-dimensional corporate environment within GCC.
  • Strong English communication skills, both written and verbal, with the ability to persuade and influence people.
  • Proficient in Microsoft Office tools.
  • Experience in complex environments with demonstrated coordination and organizational skills, exposure in recruitment processes, and administrative activities.
  • Management reporting skills.
  • Ability to multi-task and work independently.
  • Attention to detail, with ability to manage time to organize and prioritize work.