Administrative Support Specialist

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time
Job Summary

The Branch Administrator plays a vital role in ensuring the smooth operation of our branch office. As a key member of our team, you will be responsible for providing administrative support to all departments, handling front desk operations, and maintaining proper facilities management.

Key Responsibilities
  • Manage front desk operations, including receiving visitors and handling phone calls
  • Maintain proper facilities management, including ensuring the cleanliness and organization of the office
  • Assist in purchasing office supplies and managing travel arrangements
  • Administer and follow up on fleet management, including car registrations, maintenance, and insurance
  • Schedule appointments and assist in organizing meetings, trainings, conferences, and exhibitions
  • Maintain records of administrative, purchase, maintenance, and repair expenses
  • Develop necessary administration policies and procedures
  • Coordinate with internal stakeholders on office and accommodations budget
  • Solve and follow up on office and accommodations requests and maintenance issues
  • Arrange office space and desks distribution
  • Coordinate travel activities, including tickets, visas, transportation, accommodation options, and travel costs
  • Perform administrative and support duties to all departments when needed
  • Source and negotiate with vendors for goods and services to get the best possible quality, price, terms, and service guarantee
  • Review requisitions to ensure appropriate approval and respect of assigned departments budget
  • Receive purchased items and check quality, quantity, and specifications
  • Sustain proper inventory levels of office supplies
  • Handle and follow up on claims to suppliers for defective items, shortage, or missing parts
  • Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary
Requirements
  • Bachelor's degree in Business Administration or equivalent
  • At least 2 years of experience in Administration/Logistics/Procurement
  • Computer knowledge: Microsoft Office
  • Must be locally available in Qatar
  • Proficiency in English is a must
  • Driving license is a must

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Iccqatar Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Iccqatar. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phone...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

    Administrative Support Role OverviewPPL Dynamics seeks an experienced and skilled Administrative Support Specialist to provide exceptional support to the Director of Human Resources.Key Responsibilities:Provide full administrative and secretarial support to the Director of Human Resources, including calendar management, travel arrangements, and day-to-day...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Iccqatar Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Iccqatar. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phone...

  • Administrative Support Specialist

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our Director of Human Resources. The ideal candidate will have a strong background in administrative services, excellent communication skills, and the ability to work independently.Key ResponsibilitiesProvide administrative support to the Director...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

    About the RoleTalent Pal is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide high-level administrative support to our team, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesAdministrative SupportProvide administrative support to the team,...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Boeing Full time

    Administrative Support Specialist **Key Responsibilities:** * Support the management of services through 3rd party service providers and internal Boeing standard operating procedures. * Maintain relationships with various business stakeholders and service providers. * Provide general administrative support to all employees and visitors. * Support the...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar gadget express Full time

    {"h3">Job Opportunity at Gadget ExpressWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team.Key Responsibilities:Provide administrative support to the Human Resources Specialist, handling confidential and sensitive issues while maintaining inter-departmental relations.Generate business documentation, including...

  • Administrative Support Specialist

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to the Director of Human Resources at PPL Dynamics. The successful candidate will be responsible for providing full administrative support, including calendar/time management, travel arrangements, and day-to-day coordination.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar gadget express Full time

    {"h3">Job Opportunity at Gadget ExpressAt Gadget Express, we are seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our Human Resources department, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and management team.Key...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Boeing Full time

    Administrative Support Specialist **Key Responsibilities:** * Support the management of services through 3rd party service providers and internal Boeing standard operating procedures. * Maintain relationships with various business stakeholders and service providers. * Provide general administrative support to all employees and visitors. * Support the...

  • Administrative Support Specialist

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at PPL Dynamics. The ideal candidate will have 5+ years of experience as an Executive Secretary, with a strong background in MS Office and excellent English communication skills.The successful candidate will be responsible for providing administrative support to the CEO...

  • Administrative Support Specialist

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar GTT Company Full time

    Job DescriptionGTT Company is seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our management team and staff.Key Responsibilities:Streamline our data management system for efficient storage and retrieval of company documents and reports.Manage and maintain schedules, appointments, and travel...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar QATAR Airways Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Qatar Airways. As an Administration Coordinator, you will play a critical role in ensuring the smooth functioning of our Food and Beverage department.Key Responsibilities:Provide administrative support to the Food and Beverage department,...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

    About the RoleThis is an exciting opportunity to join our team as an Administrative Support Specialist, providing high-level administrative support to our senior leadership team. As a key member of our operations team, you will be responsible for managing and coordinating various administrative tasks, ensuring seamless day-to-day operations.Key...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Interlink HR Consultancy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist at Interlink HR Consultancy. As a key member of our HR team, you will be responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesManage and maintain accurate and...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar QATAR Airways Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our Vice Presidents and team members. As a key member of our team, you will be responsible for managing administrative requests, evaluating proposals, and ensuring all tasks are completed in accordance with corporate guidelines.Key...

  • Administrative Support Specialist

    4 days ago

    Doha, Baladīyat ad Dawḩah, Qatar PPL Dynamics Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to the Director of Human Resources at PPL Dynamics.Key ResponsibilitiesProvide full administrative support, including calendar and time management, travel arrangements, and day-to-day coordination.Offer secretarial services, including correspondence...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Boeing Full time

    Administrative Support Specialist **Key Responsibilities:** * Support the management of services through 3rd party service providers and internal Boeing standard operating procedures. * Maintain relationships with various business stakeholders and service providers. * Provide general administrative support to all employees and visitors. * Support the...

  • Administrative Legal Support Specialist

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar Levante Holding Full time

    Job Title: Administrative Legal Support SpecialistThe Administrative Legal Support Specialist provides comprehensive administrative support to the legal team, ensuring smooth legal operations within the organization. This role involves handling legal documents, managing legal records, and assisting in contract preparation and compliance with applicable laws...

  • Administrative Support Specialist

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Interlink HR Consultancy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist at Interlink HR Consultancy. As a key member of our HR team, you will be responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesManage and maintain filing systems to...