Facilities Operations Manager

4 days ago

Doha, Baladīyat ad Dawḩah, Qatar ALI BIN ALI Full time

The Assistant Facilities Manager is responsible for overseeing and delivering a broad spectrum of operational support and administrative functions across all Real Estate facilities. They are accountable for managing daily operations, purchasing, supplier/vendor management, and FM contracting agencies.

Key Responsibilities

  1. Plan and oversee building work and renovations, advising on energy efficiency and cost-effectiveness.
  2. Review and comment on plans for new buildings, alterations, or extensions.
  3. Advise on cost and time-saving measures during facility alterations/modifications without compromising safety regulations.
  4. Evaluate contracts, recommend changes, and coordinate renewals.
  5. Act as project overseer for facility alterations/modifications.
  6. Lead and undertake audit plans for tenant warehouses/facilities to ensure all health and safety (H&S) requirements are met.
  7. Record and follow up on all audit observations, coordinating with FM and tenants to close actions within a stipulated timeframe.
  8. Maintain an Accident Report Book, ensuring every accident/incident is investigated and a full report is filed per ABA QHSE standards/policies.
  9. Manage day-to-day CCTV operations and quickly act on information from the Security Supervisor.
  10. Evaluate FM quotes and arrange alternative suppliers for cost reduction.
  11. Manage security, cleaning services, pest control, and ensure the premises are in good shape, focusing on customer satisfaction.
  12. Implement traffic management at the facility.
  13. Manage first aid facilities, timely procurement of first aid medicine, and audit processes.
  14. Evaluate and monitor safe STP (Sewage Treatment Plant) processes at the facility.
  15. Record and monitor utility readings of tenant facilities and forward details to the finance office for back charging.
  16. Manage soft and hard service operations of the facility/property.
  17. Coordinate with the FM team for smooth waste management operations and coordinate with recycling companies for timely collection of recyclable plastics and paper products.
  18. Monitor and ensure compliance with PTW procedures across facilities, recording violations and accidents/loss hours during contractor activities.
  19. Act as custodian of all facility keys, issuing, recording, and maintaining them.
  20. Liaise and coordinate with the FM team for successful inspections by regulatory bodies.
  21. Assist and advise managers on current health and safety legislation/regulations to ensure all reasonable and proper measures are taken to protect the safety and health of employees and visitors.
  22. Establish budget proposals for Facilities Management operations and specific training programs.
  23. Supervise MEP, HVAC, and other facilities maintenance by the team and third parties to maintain standards.
  24. Manage local purchases of all cleaning materials, equipment, furniture, fixtures, and fittings.
  25. Coordinate the tendering process for all repair and maintenance.
  26. Maintain a list of machinery/test equipment for calibration and ensure calibration certificates are up to date.
  27. Ensure adherence to health and safety policies and procedures.
  28. Oversee the overall administration and management of staff accommodation in coordination with Admin and H&S Officer.
  29. Advise management on any changes to regulatory board legislation relating to logistics facilities and utilities.
  30. Conduct initial analysis of tender submissions for technical suitability.
  31. Analyze ways to reduce facilities maintenance costs without compromising quality or performance.
  32. Possess excellent analytical and problem-solving skills.
  33. Provide mentoring and coaching as required.
  34. Arrange for contract staff and necessary training for breakdown maintenance activities and planned preventive maintenance.
  35. Identify opportunities for improvement and suggest constructive changes.
  36. Enhance operational efficiency through discussions and decisions.

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