Healthcare Administrative Assistant
4 days ago
Company Overview:
ABBA Personnel Services Inc. is a leading provider of staffing solutions, dedicated to connecting talented professionals with rewarding career opportunities.
Salary: Competitive compensation package including base salary and additional benefits.
Job Description:
Key Responsibilities:- Greeting Visitors and Clients: Welcome guests and clients with a friendly and professional attitude, ensuring a positive first impression of the organization.
- Managing Incoming Calls: Handle phone calls efficiently, routing them to the appropriate department or individual and taking messages accurately.
- Scheduling Appointments: Coordinate appointments, meetings, and conference rooms using digital calendars or scheduling software, maximizing productivity and minimizing conflicts.
- Providing Administrative Support: Assist with data entry, filing, scanning, and document preparation as needed to support various departments, contributing to a seamless work environment.
- Handling Mail and Deliveries: Receive, sort, and distribute incoming mail, packages, and deliveries, ensuring timely receipt and processing.
- Maintaining Reception Area: Ensure the reception area remains clean, organized, and well-presented at all times, reflecting positively on the organization's image.
- Responding to Inquiries: Provide accurate information or direct visitors and callers to the appropriate resource, demonstrating exceptional customer service skills.
- Security and Access Control: Monitor access to the premises, issue visitor badges, and enforce compliance with security protocols and procedures.
- Maintaining Records: Accurately maintain visitor logs, appointment schedules, and other relevant records, ensuring confidentiality and adherence to regulatory requirements.
- Delivering Excellent Customer Service: Address concerns, resolve issues, and ensure a positive experience for all visitors and callers, upholding the organization's reputation for excellence.
Required Skills and Qualifications:
- Pleasant and professional demeanor
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively
- High level of accuracy and attention to detail
- Basic computer skills and proficiency in Microsoft Office
Benefits:
- Comprehensive benefits package, including medical, dental, and vision coverage
- Generous paid time off and holidays
- Opportunities for professional growth and development
- A dynamic and supportive work environment
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