Healthcare Administrative Assistant

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar ABBA Personnel Services Inc. Full time

Company Overview:

ABBA Personnel Services Inc. is a leading provider of staffing solutions, dedicated to connecting talented professionals with rewarding career opportunities.

Salary: Competitive compensation package including base salary and additional benefits.

Job Description:

Key Responsibilities:
  1. Greeting Visitors and Clients: Welcome guests and clients with a friendly and professional attitude, ensuring a positive first impression of the organization.
  2. Managing Incoming Calls: Handle phone calls efficiently, routing them to the appropriate department or individual and taking messages accurately.
  3. Scheduling Appointments: Coordinate appointments, meetings, and conference rooms using digital calendars or scheduling software, maximizing productivity and minimizing conflicts.
  4. Providing Administrative Support: Assist with data entry, filing, scanning, and document preparation as needed to support various departments, contributing to a seamless work environment.
  5. Handling Mail and Deliveries: Receive, sort, and distribute incoming mail, packages, and deliveries, ensuring timely receipt and processing.
  6. Maintaining Reception Area: Ensure the reception area remains clean, organized, and well-presented at all times, reflecting positively on the organization's image.
  7. Responding to Inquiries: Provide accurate information or direct visitors and callers to the appropriate resource, demonstrating exceptional customer service skills.
  8. Security and Access Control: Monitor access to the premises, issue visitor badges, and enforce compliance with security protocols and procedures.
  9. Maintaining Records: Accurately maintain visitor logs, appointment schedules, and other relevant records, ensuring confidentiality and adherence to regulatory requirements.
  10. Delivering Excellent Customer Service: Address concerns, resolve issues, and ensure a positive experience for all visitors and callers, upholding the organization's reputation for excellence.

Required Skills and Qualifications:

  • Pleasant and professional demeanor
  • Excellent communication and interpersonal skills
  • Ability to multitask and prioritize tasks effectively
  • High level of accuracy and attention to detail
  • Basic computer skills and proficiency in Microsoft Office

Benefits:

  • Comprehensive benefits package, including medical, dental, and vision coverage
  • Generous paid time off and holidays
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment


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