Administrative Assistant
3 days ago
Administrative Assistant Duties and Responsibilities
Key Responsibilities:
Administrative Support: Provide comprehensive administrative support to ensure efficient office operations including scheduling meetings managing calendars and handling correspondence.
File Management: Maintain both physical and digital filing systems to ensure accurate recordkeeping and easy retrieval of documents.
Communication: Serve as point of contact for internal and external communications including answering phone calls responding to emails and liaising with clients and stakeholders.
Document Preparation: Draft edit and format letters reports and presentations using Microsoft Office Suite.
Meeting Coordination: Organize and coordinate meetings including preparing agendas taking minutes and ensuring all logistics are in place.
Office Management: Oversee the management of office supplies and equipment working with vendors and maintenance staff to ensure everything is in good working order.
Event Planning: Assist with the planning and execution of company events from small meetings to corporate gatherings.
Data Management: Input update and maintain data in company databases and spreadsheets with a high degree of accuracy.
Confidentiality: Handle sensitive information with discretion ensuring compliance with company privacy policies and regulations.
Skills and Qualifications:
Essential Skills:
o Strong organizational skills and attention to detail. o Excellent verbal and written communication abilities. o Proficient in Microsoft Office Suite (Word Excel PowerPoint) and
familiar with office management software (e.g. QuickBooks CRM systems).
o Ability to multitask and manage time effectively in a fastpaced environment.
o High level of professionalism and a positive attitude. o Ability to work both independently and as part of a team.
Preferred Qualifications:
o Previous experience in an administrative role or office management.
Educational Requirements:
High school diploma or equivalent; Associate's degree or higher is a plus.
Skills
Written Communication, Logistics, Quickbooks, Attention To Detail, Administrative Support, Data Management, Compliance, Microsoft Office, Positive Attitude, Microsoft Office Suite, Organizational Skills, Excel, Organizational Skill, Powerpoint
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