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Payroll Administrator

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time
Job Description:

This role reports directly to the Lead, HR Support.

The primary function of this position is to serve as the focal point for all payroll-related activities, queries, and processes.

Main Responsibilities:

  • Respond to payroll inquiries or requests and provide timely assistance.
  • Gather necessary payroll data, including timesheets, forms, and benefits information.
  • Update Anael Paie with payments and deductions to employees as instructed by the HR Specialist team.
  • Regularly monitor payroll data and track down any missing timesheets in a timely manner and resolve issues with timesheets and other payroll data.
  • Calculate monthly salary payouts incorporating overtime, deductions, etc. in compliance with HR Policies and Procedures in Anael Payroll.
  • Responsible for all aspects of reconciliation and balancing of payroll transactions.
  • Prepare and maintain all payroll reports.
  • Distribute electronic payslips via PeopleDoc.
  • Liaise with other departments or functions (Finance, IT, Aviation, etc.).
  • Provide input to HR Policies, Processes, and Procedures.
  • Assist in ad-hoc HR projects.
  • Interfaces: This role will be learning, performing, and developing within the HR Services Team but working across the whole HR team.
  • Validate monthly salary payouts incorporating various payments and deductions (new hires, changes to salary and allowance, employee benefit reimbursement claims, loans and advances, deductions, final settlements, etc.) in compliance with approved salary and allowances in Anael Paie.
  • Run monthly Payroll, prepare payroll summary reports, and obtain HR approvals.
  • Conduct monthly audit of payroll results/journal to ensure accuracy.
  • Prepare monthly Payroll Variance report.
  • Provide monthly Payroll forecast, Accounting of Elements, Payroll Journal report, and Accounting integration file to Finance.
  • Save Payroll file on encrypted folder to appear on Bank site.
  • Coordinate with General Accounting and Treasury department for timely Payroll payment.
  • Run reconciliation of Payroll transactions on a regular basis.
  • Follow-up on submission and approval of timesheets on MyHR. Track down any missing timesheets in a timely manner and resolve any issues with timesheets.
  • Identify discrepancies on timesheet reports and recommend corrective actions.
  • Provide timesheets status (approved/missing) of Secondee and CATS file to TOTAL.
  • Integrate and validate Employee/Secondee absences and timesheet from MyHR to Anael Paie.
  • Validate weekly off-cycle payment and advise Finance for payment.
  • Validate changes to employee bank information in the system.