Chief Operations Administrator

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time
Job Description

As a Chief Operations Administrator at lxbfYeaa, you will be responsible for overseeing the day-to-day administrative activities of the project team. Your primary objective is to ensure the smooth execution of projects by providing end-to-end administration support.

Key Responsibilities
  1. Assignments Management: You will handle all assignments handed over by the Head of Projects, prioritizing tasks to meet deadlines and ensuring optimal resource utilization.
  2. Cross-Functional Coordination: Collaborate with the Site Engineer to assign daily work tasks, collecting and reviewing information from Foremen to resolve issues promptly.
  3. Resource Optimization: Ensure the efficient allocation of resources, prioritizing supply as per requirement to minimize waste and maximize productivity.
  4. Reporting and Documentation: Create and produce regular reports for management, including daily, weekly, and monthly summaries, as well as maintain accurate log-books.
  5. Administration Support: Provide comprehensive administration support, facilitating communication between project departments and ensuring timely completion of tasks.
  6. Maintenance and Development: Oversee the maintenance of office systems, update information according to data quality standards, and develop a high-performing team to execute activities efficiently.
  7. Scheduling and Meetings: Coordinate appointments and meetings, analyzing complex data to prepare reports for operational management.
  8. Communication and Documentation: Report on daily department activities, maintaining confidentiality and accuracy in document control, including filing and storage.
Requirements
  • Strong Administrative Skills: Proven ability to manage multiple tasks, prioritize deadlines, and maintain organization.
  • Cross-Functional Collaboration: Excellent communication and interpersonal skills to work effectively with various teams and stakeholders.
  • Problem-Solving and Analysis: Strong analytical skills to identify and resolve issues, optimize resources, and improve processes.
  • Leadership and Development: Ability to motivate and lead a team, fostering a culture of excellence and continuous improvement.


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