Document Management Specialist

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar Aretè & Cocchi Technology Full time
Job Description

We are seeking a skilled Document Management Specialist to join our team at Aretè & Cocchi Technology.

The successful candidate will be responsible for supporting the organization and logistics analysis of specific projects, as well as analyzing all involved entities. Additionally, they will assist in defining project document management processes and setting up project progress calculations.

Main Responsibilities:

  1. Schedule Analysis: Support the organization and logistics analysis of specific projects.
  2. Process Definition: Assist in defining project document management processes and setting up project progress calculations.
  3. Client Approval Process: Control and monitor client approval process and document submission to the client.
  4. Document Handover: Support in defining, organizing, and managing final project documents handover to the client.
  5. Knowledge Preservation: Transfer, preserve, and maintain document management knowledge.
  6. Methodology Maintenance: Ensure document management methodology and procedures maintenance and compliance, preparing relevant project procedures.
  7. Report Organization: Support and assist in organizing and controlling reports.
  8. Help Desk Support: Provide help desk support on document management tools in use.
  9. Document Register: Organize document register and master data list activities.
  10. Training and Assistance: Ensure training and assistance on project document management topics, including distant sites.
  11. Risk Management: Support the project manager and risk owners in minimizing risk impacts and maximizing opportunities identified within the project.
  12. Progress Calculation: Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
  13. Template Upload: Upload project templates and contractual documentation into the system.
  14. Workflow Management: Control or assist in workflows management and document distribution.
  15. Documentation Formality: Control documentation formal correctness.


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