Facilities Operations Manager

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar Ali Bin Ali Full time

The successful candidate will oversee the day-to-day operations of all Real Estate facilities, ensuring a smooth and efficient working environment for tenants.

Key responsibilities include managing daily operations, purchasing, supplier/vendor management, and FM contracting agencies.

Broad scope of operational support and administrative functions are delivered across all facilities.

Job Responsibilities
  1. Plan and execute building work and renovations, focusing on energy efficiency and cost-effectiveness.
  2. Review and provide feedback on plans for new buildings, alterations, or extensions.
  3. Offer expert advice on cost-saving measures during facility modifications without compromising safety regulations.
  4. Evaluate contracts, recommend changes, and coordinate renewals.
  5. Act as project leader for facility alterations/modifications.
  6. Lead audit plans for tenant warehouses/facilities to ensure health and safety requirements are met.
  7. Record and follow up on all audit observations, coordinating with FM and tenants to close actions within a stipulated timeframe.
  8. Maintain an Accident Report Book, ensuring every accident/incident is investigated and a full report is filed per ABA QHSE standards/policies.
  9. Manage CCTV operations and quickly respond to information from the Security Supervisor.
  10. Evaluate FM quotes and arrange alternative suppliers for cost reduction.
  11. Oversee security, cleaning services, pest control, and maintain premises in good condition, prioritizing customer satisfaction.
  12. Implement strict traffic management at the facility.
  13. Manage first aid facilities, procure first aid medicine, and monitor processes.
  14. Evaluate and monitor STP processes at the facility.
  15. Record and monitor utility readings of tenant facilities and forward details to the finance office for back charging.
  16. Manage soft and hard service operations of the facility/property.
  17. Coordinate with the FM team for waste management operations and recycling collection.
  18. Record, monitor, train, and ensure compliance with PTW procedures across facilities, recording violations and accidents/loss hours during contractor activities.
  19. Hold facility keys, issuing, recording, and maintaining them.
  20. Liaise and coordinate with the FM team for inspections by regulatory bodies.
  21. Advise managers on current health and safety legislation/regulations to protect employee and visitor safety.
  22. Establish budget proposals for Facilities Management operations and specific training programs.
  23. Supervise MEP, HVAC, and facilities maintenance by the team and third parties to maintain standards.
  24. Manage local purchases of cleaning materials, equipment, furniture, fixtures, and fittings.
  25. Coordinate the tendering process for repair and maintenance.
  26. Maintain a list of machinery/test equipment for calibration and ensure certificates are up to date.
  27. Ensure adherence to health and safety policies and procedures.
  28. Ensure the safety, quality, and efficiency of facilities and their maintenance.
  29. Oversee CCTV maintenance and implementations.
  30. Engage with pest control vendors for services.
  31. Provide equipment-related knowledge and technical guidance to users/team.
  32. Oversee staff accommodation administration in coordination with Admin and H&S Officer.
  33. Advise management on legislative changes affecting logistics facilities.

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