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HR and Admin Assistant

2 weeks ago

Doha, Qatar Aldo Coppola Full time

We are seeking a competent **HR and** **Admin Assistant**to join our team immediately.

**Responsibilities**:

- Maintaining physical and digital personnel records like employment contracts
- Update internal databases with new hire information
- Create and distribute guidelines and FAQ documents about company policies
- Gather payroll data like bank accounts and working days
- Publish and remove job ads
- Respond to employees’ questions about benefits (for example, the number of vacation days they’re eligible for)
- **Duties and responsibilities**:

- Ø Maintaining physical and digital personnel records like employment contracts and PTO (Personal Time Off) requests
- Ø Update internal databases with new hire information
- Ø Create and distribute guidelines and FAQ documents about company policies
- Ø Gather payroll data like bank accounts and working days
- Ø Publish and remove job ads
- Ø Prepare reports and presentations on HR-related metrics like total number of hires by department
- Ø Develop training and onboarding material
- Ø Respond to employees’ questions about benefits (for example, the number of vacation days they’re eligible for)
- Ø Answer and direct phone calls
- Ø Organize and schedule appointments
- Ø Plan meetings and take detailed minutes
- Ø Assist in the preparation of regularly scheduled reports
- Ø Develop and maintain a filing system
- Ø Update and maintain office policies and procedures
- Ø Order office supplies and research new deals and suppliers
- Ø Maintain contact lists
- Ø Book travel arrangements
- Ø Submit and reconcile expense reports
- Ø Provide general support to visitors
- Ø Act as the point of contact for internal and external clients
- Ø Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills
- Work experience as an HR & Admin Officer, HR Administrative Assistant, or similar role
- Familiarity with Human Resources Information Systems (HRIS)
- Basic knowledge of labor legislation
- Experience using spreadsheets
- Organizational skills
- Good verbal and written communication skills
- BSc in Human Resources Management or relevant field

**Job Types**: Full-time, Permanent

**Experience**:

- Admin Assistant: 2 years (required)

**Salary**:

- Upon interview

SEND YOUR CV and AVAILABLE TIME AND DATE FOR INTERVIEW
WhatsApp - 77044540 (strictly no calls)

**Job Types**: Full-time, Permanent

Pay: QAR3,500.00 - QAR4,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Can you join immediately?

**Experience**:

- HR and Admin: 2 years (preferred)

**Language**:

- English (preferred)

Application Deadline: 13/02/2025
Expected Start Date: 07/02/2025