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Events Coordinator

2 weeks ago

Doha, Qatar Elegancia Full time

**Objectives of this role**
- Oversee the planning and execution of at least five 1,000-person events a year
- Uphold the company’s mission and vision with every event
- Own every aspect of an event, from venue choice to success metrics
- Keep budgets and timelines under control at all times
- Develop an actionable plan for fundraising and managing monthly cash flow
- Comply with all national and local regulations

**Responsibilities**
- Develop a complete understanding of the requirements for every event
- Research vendors and make selections based on their creativity, quality, and cost
- Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
- Develop content for event materials and work with graphic designer to produce
- Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
- Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution

**Required skills and qualifications**
- Experience in event planning or event coordination in a corporate environment
- Proven track record of creative, successful events
- Experience working with colleagues in graphic design, sales, marketing, and communications
- Excellent organizational, communication, negotiating, and multitasking skills
- Ability to remain calm under pressure and maintain a customer-service mindset

**Preferred skills and qualifications**
- Bachelor’s degree (or equivalent) in hospitality management or public relations
- Established relationships with vendors
- Experience in managing budgets and tracking expenses
- Advanced knowledge of MS Office.
- Proficiency with more than one language

**Job Types**: Full-time, Permanent

Pay: QAR6,000.00 - QAR6,500.00 per month

Application Deadline: 29/09/2024