Administrative Document Control

1 week ago

Doha, Qatar BIM Design LLC Full time

**Job Title**:* Administrative | Document Control (Construction Background)

**Location**:* Doha, Qatar

**Company**:* BIM Design WLL

**Employment Type**:* Full-time

**About the Role**:*

**Key Responsibilities**:*
- Manage and control all project-related documents in accordance with company procedures and project requirements.
- Ensure all drawings, correspondence and technical documents are properly filed, updated, and distributed.
- Maintain an organized filing system (electronic and hard copies) for all project documents.
- Track document submissions, approvals and revisions to ensure version control and prepare transmittals, submittals, templates and official letters.
- Support project managers, engineers, and BIM teams with document preparation and administrative needs.
- Handle internal and external communication related to documentation and project coordination.
- Assist in preparing reports, presentations and project-related records.
- Perform general administrative tasks such as scheduling, meeting coordination and record maintenance.
- Work collaboratively with Managing Directors, Managers and colleagues across departments.
- Ability to multitask and manage multiple priorities efficiently in a fast-paced environment.
- Perform secretarial duties, including correspondence management, meeting preparation, travel coordination and purchasing of office supplies or other requirements.
- Report closely to the Managing Directors and provide comprehensive administrative support as needed.
- Maintain staff records such as leave tracking and attendance monitoring.
- Prepare official letters and documentation in line with company HR procedures and policies.
- Assist in basic accounting tasks such as compiling end-of-month expense and financial reports.
- Provide marketing support, including preparing prequalification documents and company profiles as required by the marketing department.

**Qualifications and Experience**:*
- Bachelor’s degree or diploma in Business Administration, Engineering, or a related field.
- Minimum **3-5 years of experience** in **administration or document control**, preferably in the **construction or engineering sector**.
- Proficient in **MS Office (Word, Excel, PowerPoint)** and **document control systems** (e.g., Aconex, SharePoint, or similar).
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to work under pressure and meet deadlines in a fast-paced project environment.

**Requirements**:*
- Valid QID (transferable) is mandatory.
- Available to join immediately or within short notice.
- Preferred Pinoy
- Prior experience with a construction or design consultancy is an advantage.

**What We Offer**:*
- Competitive salary and benefits package.
- Opportunity to work with a professional and growing BIM and construction team.
- Career development and growth opportunities.

**How to Apply**:*

**“Application - Administrative | Document Control (Qatar)”**

Only shortlisted applicants will be contacted for an interview.

**Job Types**: Full-time, Contract
Contract length: 24 months

Application Question(s):

- What is your expected salary?
- Will you be able to join immediately if selected?
- QID is valid and transferable?
- How many years of experience do you have in Admin (Construction )

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