Document Controller
1 week ago
**About the Role**
**Key Responsibilities**
- Create spreadsheets and reports to organize scholarship/sponsorship processes and make information accessible to the department team.
- Implement approved pathways to continuously follow up and update sponsored students’ files and information.
- Schedule and arrange meetings with stakeholders and partners, including minute-taking.
- Collaborate with the Academic Affairs team to review, edit, and maintain reports.
- Organize and maintain office files with an effective and accessible digital filing system.
- Enter data collected from various research projects into relevant software under the supervision of the department head or Subject Matter Expert.
- Proofread and review official communications and documents before submission.
- Liaise with internal and external stakeholders to ensure effective communication and workflow.
- Manage priorities, anticipate challenges, and adjust timelines and resources as needed.
- Prepare monthly departmental reports highlighting key achievements, milestones, and upcoming deliverables.
- Coordinate with different departments to ensure timely completion of scholarship, sponsorship, study extension, or study leave requests.
- Maintain a high standard of confidentiality for sensitive information.
- Perform other related duties as assigned.
**Qualifications**
- Bachelor’s degree in **Computer Science, Business Administration, Management**, or a related field.
- Minimum **3 years of experience** in an administrative role, preferably in a **healthcare** or academic setting.
**Skills & Experience Requirements**
- Excellent **written and verbal communication** skills in both **Arabic and English** (preferred).
- Strong **organizational** and **time management** skills.
- Proven ability to manage multiple tasks and meet deadlines.
- Experience in **budgeting**, **report preparation**, and **spreadsheet creation**.
- Strong interpersonal skills and experience working with diverse stakeholders.
- Attention to detail and ability to maintain confidentiality.
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