Vn 2022 104 Human Resources Officer

**Context**:
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Senior

Resources Management Officer (SRMO), and in close collaboration with the Regional Office for

Middle East and North Africa (MENA) in Cairo, Human Resource Management (HRM) Units at

Headquarters (HQ), Manila Administrative Centre (MAC) and Panama Administrative Centre

(PAC), the Human Resources Officer will be responsible and accountable for managing the

Human Resources functions of the mission in Qatar.

**Core Functions / Responsibilities**:
Unit Management

1. In coordination with the SRMO, oversee the Human Resources Management function,

including its Sub-Offices in accordance with the Organization's policies, procedures, and

policies, rules and regulations, as well as standards and techniques taking into account the

Country Office’s activities.

2. Supervise and monitor the work of the HR staff in carrying out all human resources

administrative transactions, including preparation of contracts and personnel actions, updating

PRISM HR as well as processing of contracts.

3. Ensure that the personnel files and attendance records of International and national staff, as

well as the HR tracking systems of Country Officer (CO) are well maintained and regularly

updated. Facilitate the maintenance and upkeep of the CO’s HR/Training database.

4. Liaise with external IOM partners as well as with other IOM Country Offices as necessary.

PRISM HR Administration

5.Maintain the CO’s PRISM HR module and keep its information up to date. In coordination with

the Human Resources Advisory Service (HRAS) Unit in PAC and the RO, coordinate and

implement new salary scales. Monitor and ensure effective administration of the PRISM HR

Organizational Management module.

6.Maintain the personnel files and attendance records of national staff correctly and in line with

organizational standards.

7.Supervise the preparation of the monthly payroll for national staff and ensure its accuracy and

timeliness. Ensure that its validation and verification has been conducted prior to payroll posting

and the necessary projectization adjustments have been conducted exclusively through the

PRISM HR.


HR Policy and Advisory

8.Assist with roll-out and implementation of new policies, instructions, and procedures within

CO.

9.Propose appropriate and effective administrative procedures in human resources

administration, reflecting the CO’s needs. Bring sensitive issues to the attention of the

supervisor.

10.Implement personnel policies and procedures for the national staff. Ensure that the CO’s HR

processes and actions (including, inter alia, selection, recruitment, retention, professional

development and training activities, separation, and end-of-contract duties) remain consistent

with the relevant policies and procedures.

11.Oversee the contractual situation and the administration of entitlements of local staff

(including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases,

family allowances, etc.) as well as requests for promotions, recruitment, separation, etc.

12.In coordination with SRMO, advise Project Managers on staffing and other personnel issues,

including leave entitlements/planning and overtime administration. Ensure the CO’s

organigramme/staffing tables and contact lists are regularly updated.

13.Liaise with HQ, MAC and the Finance Unit of the CO on matters related to the benefits,

entitlements, and privileges of international staff, including the delivery of these benefits and

entitlements in the field such as, Danger Pay, Health Insurance/ Medical Service Plan (HI/MSP),

Educational Grant, Home Leave, Rental Subsidy, etc., and the administration of Rest and

Recuperation travel.

14.In coordination with the Office of Legal Affairs (LEG) and HRAS as required, support in

managing administrative actions and in addressing grievances and resolving disciplinary

matters.

15.Supervise the administration and timely renewal of the visas and residence permits of

international staff and, in conjunction with the Security Unit, of staff Security Clearances and

Travel Request Information Process (TRIPs).

16.Attend external meetings as and when required and brief the CO management accordingly.

Talent Management

17.Advise on staffing issues and oversee the elaboration of project staffing tables, including

vacancies and use of temporary assistance to meet exceptional work requirements. In

consultation with line managers, monitor and assess staffing needs and ensure effective

workforce planning.

18.Advise and support line managers in the recruitment processes for locally recruited

personnel and support recruitments of international personnel, as required.

19.Monitor compliance with the Staff Evaluation System (SES) within CO and advocate for

timely completion of the performance management process in line with organizational deadlines.

Provide supp