Vn 2022 103 Human Resources Officer

**Context**:
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of Human

Resources Officer (HRO), and in close collaboration with Regional Office for Middle East and

North Africa (MENA) in Cairo, Human Resource Management (HRM) Units at Headquarters

(HQ), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the

Human Resources Officer will be responsible for coordinating the Human Resources (HR)

functions of the IOM Qatar mission.

**Core Functions / Responsibilities**:
Unit Management

1. Assist the HRO in reviewing and monitoring the Human Resources Management services in

the Country Office (CO) in accordance with the Organization’s HR rules, regulations, policies,

procedures, and practices and in light of project activities in the Region.

2.Supervise the maintenance of personnel files and attendance records of international,

national, and sub-contracted staff in the CO.

3.Facilitate the maintenance and upkeep of the CO’s HR and Training database, and in

conjunction with the Security Unit, ensure staff abidance of all mandatory and recommended

security briefings and trainings.

PRISM HR Administration

4.Monitor the contractual status and the administration of entitlements of local staff in the

PRISM HR module. Monitor and ensure effective administration of the PRISM HR

Organizational Management module.

5.Maintain the personnel files and attendance records of national staff correctly and in line with

organizational standards.

6. Assist in supervising the preparation of the monthly payroll for national staff and ensure its

accuracy and timeliness. Assume the responsibility for Payroll Posting and work in close

coordination with HR staff in order to validate and verify the payroll simulation before the

monthly pay run and posting of national staff payroll in PRISM HR.

HR Policy and Advisory

7. Coordinate with HQ, MAC and the Finance Team of CO on matters related to the benefits

and entitlements to the international staff in the field such as, Danger Pay, Health Insurance/

Medical Service Plan (HI/MSP), educational grant, home leave, rental subsidy, etc., and the

administration of Rest and Recuperation travel.

8. Assist in ensuring that the Third-Party Consultancy Management Contract is implemented.

9. Monitor and supervise the administration and timely renewal of the visas and residence

permits for international staff.

Talent Management

10. Coordinate the recruitment processes in the CO in close liaison with the HRO and provide

support to the CO in filling the appropriate staff and non-staff vacancy needs by ensuring the

relevant recruitment procedures are effectively and swiftly applied.

11.Ensure that new staff are sufficiently briefed, including thorough and appropriately updated

“Welcome Package”, and able to assume functions at the CO in a timely fashion.

12. In coordination with the HRO, ensure timely and regular implementation of the Country

Offices Staff Evaluation System (SES), encourage and provide guidance for the timely

completion of the performance management process between staff and supervisor in

compliance with the Organization’s deadlines.

13.Assist the HRO in coordination, planning and organization of staff development and training

activities for the CO in close collaboration with Human Resources Management/ Staff

Development and Learning (HRM/SDL). Collaborate with line managers to assist in establishing

staff development and training priorities and plans. Deliver induction and other forms of trainings

to staff.

Monitoring and Reporting

14. Assist the HRO in the preparation of administrative reports that may be required in

coordination with the Heads of Units/ Programmes. Oversee the preparation of reports

pertaining to personnel administration of international and national staff as required.

15. Discuss audit recommendations on HR matters and in coordination with the HRO,

implement them upon instruction within the HR function.

16. Prepare special reports as required and participate in special HR projects in coordination

with HRO.

17. Perform such other duties as may be assigned.

**Required Qualifications and Experience**:
Education
- Master’s degree in Human Resources, Business Administration, Industrial and Organizational

Psychology, Social Sciences, or a related field from an accredited academic institution with two

years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.

Experience

knowledge of SAP is an advantage;
- Experience in preparation of training modules and presentation of training sessions;
- Previous working experience in an international organisation is an advantage; and,
- Familiarity with the UN common system or similar systems is an advantage.

**Skills**:

- Demonstrated writing skills; Good knowledge of IOM/ UN Human Resources and financial

policies and staff rules