Administrative Assistant

4 days ago

Doha, Qatar Nakilat Full time

--
--
- Start
--
- **Please wait...**- **Administrative Assistant (QFAB)**:
Job Requisition No.: 22335Category: Shipyard**Reports To**: HSE Manager
- **Company** : Qatar Fabrication Company
- **Location** : Ras Laffan / Qatar
- ***PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**
- **Primary Functions**
- Responsible for maintaining and organizing HSES documentation, including incident reports, safety audits, training records, and compliance documentation, ensuring all necessary records are up to date and accessible for inspections and audits.
- Assist in coordinating HSE sessions and workshops, scheduling HSE meetings, and facilitating communication between HSE teams and other departments.
- Assist in monitoring regulatory changes, assisting in the preparation of compliance reports, and supporting the implementation of safety policies and procedures throughout the organization.
** Tasks and Responsibilities**
- Organize and maintain HSE-related documents, records, and files (both electronic and physical).
- Input HSE data into databases, spreadsheets, and management systems.
- Assist in developing, revising, and implementing HSE policies and procedures.
- Analyze incident data to identify trends and recommend corrective actions.
- Maintain accurate records of safety inspections, audits, incidents, and follow-up with HSE officers for pending records.
- Ensure that appropriate safety equipment and gear for HSE team are available and maintained.
- Maintain up-to-date HSES folders and follow-up reports from HSE personnel.
- Manage and maintain Intelex Incident Management System.
- Perform an audit on the quality of HSE inspection and incident data.
- Assist the HSES Manager in day-to-day HSE activities.
- Seek guidance from the Principal HSE Advisor as appropriate for tasks and decisions.
- Monitor the HSES Activity plan and ensure activities are completed as scheduled.
- Assist in the preparation of HSE reports, presentations, and summaries for management and stakeholders.
- Act as a point of contact between HSE teams and other departments, clients, and external partners.
- Arrange and coordinate HSE meetings, training sessions, and workshops.
- Disseminate HSE policies, procedures, and updates to staff.
- Help with the tracking and documenting of incidents, near misses, and accidents, ensuring proper reporting protocols are followed.
- Prepare materials for HSE audits and reviews, ensuring documentation is in order.
- Monitor and manage the inventory of HSE supplies (e.g., personal protective equipment, safety materials) and place orders as needed.
- Maintain records of HSE equipment and ensure proper maintenance and calibration where necessary.
- Conduct research on new HSE regulations, trends, and best practices to support the HSE team in staying updated.
- Manage travel arrangements for HSE staff attending training, conferences, or site visits.
- Help track HSE budgets and expenditures, providing administrative support for financial processes.
** Qualifications, Experience and Skills**
- **Qualifications**:

- Preferred Diploma/Degree in Business Administration or a related field is preferred.
- Relevant certifications such IOSH Managing Safely may be preferred
** Experience**:

- Required 2 years of experience as an administrative role or similar
- **Administrative Assistant (QFAB)**:
Department:
City:

- **Job Segment**:Secretary, Administrative Assistant, Inspector, QA, Quality Assurance, Administrative, Quality, Technology

  • Administrative Assistant

    2 days ago

    Doha, Qatar Iyanli Full time

    We are looking for a well-organized Administrative Assistant to support daily office operations. The Administrative Assistant will handle various administrative tasks to ensure smooth workflow and efficient office management. **Responsibilities**: - Manage schedules, appointments, and calendars. - Organize and maintain files and records. - Assist in...

  • Administrative Assistant

    2 days ago

    Doha, Qatar avaasbuilder Full time

    Full Time - Doha, Qatar - Posted 6 hours ago The Administrative Assistant will work closely with other team members to maintain a productive and harmonious work environment. **Responsibilities**: - Answer and direct phone calls in a polite and professional manner. - Organize and schedule appointments, meetings, and events. - Maintain and update filing...

  • Administrative Assistant

    2 weeks ago

    Doha, Qatar DETROIT GARAGE Full time

    URGENT HIRING!!! POSITION: ADMINISTRATIVE ASSISTANT (MALE) **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Completes...

  • Administration Assistant

    1 week ago

    Doha, Qatar platinum Laundry Full time

    **Job Title**:Administration Assistant **Location**: Doha, Qatar **About Us**: We are a well-established laundry chain based in Doha, offering top-quality laundry services across the city. Our head office is the hub for our administrative and operational activities, and we are looking for a skilled Personal Secretary to support our leadership team. **Key...

  • Administrative Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Cozmalab Full time

    Company DescriptionCozmalab, based in Qatar, is your trusted B2B partner for all beauty salon and barbershop essentials. We provide a comprehensive range of high-quality cosmetics, tools, and equipment, ensuring you have everything you need to excel. Count on us for reliable service and complete solutions that help your business shine.Role DescriptionThis is...

  • Administrative Assistant

    1 week ago

    Doha, Qatar Gold Leaf Consultants Full time

    A Leading marine service company in Qatar looking for an "**ADMINISTRATIVE ASSISTANT**" who has supported the administration department. **Responsibilities**: - Assist in coordinating marine operations, including vessel scheduling, crew assignments, and logistics coordination. - Maintain accurate records and documentation related to vessel operations,...

  • Administrative Assistant

    1 week ago

    Doha, Qatar DETROIT CAR CENTER Full time

    URGENT HIRING!!! POSITION: ADMINISTRATIVE ASSISTANT (MALE ONLY) The Garage Administration Assistant will work closely with and report directly to the Manager. Responsible for ensuring the smooth administration of reporting and related functions. The post holder must have a thorough knowledge of all garage administration functions to be able to undertake...

  • Administrative Assistant

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Pen & Voice Full time

    Job Vacancy: Administrative AssistantPen & Voice LLC – Doha, Qatar (QFC Registered)Pen & Voice LLC, a leading Public Relations and Media Production agency based in Media City Qatar, is seeking a highly organized and proactive Administrative Assistant to join our team.Key ResponsibilitiesProvide day-to-day administrative and office supportManage schedules,...

  • Administrative Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time 30,000 - 60,000 per year

    Apply nowApply nowStart applying with LinkedInStartPlease wait...Administrative Assistant (QFAB)Job Requisition No.: 22335Category: ShipyardReports To: HSE ManagerCompany : Qatar Fabrication CompanyLocation : Ras Laffan / Qatar**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**Primary FunctionsResponsible for maintaining and organizing HSES documentation,...

  • Administrative Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Zawaia Real estate Full time 48,000 per year

    Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The successful candidate will perform a variety of administrative tasks to ensure the smooth functioning of the office. The ideal candidate will have excellent communication skills, the ability to...