Purchasing Manager

**Job Description**:
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- OVERVIEW/BASIC FUNCTION:
- Responsible for purchasing and inventory control of all food, beverage and non-food items at competitive costs while maintaining quality standards.- RESPONSIBILITIES:
- Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
- Ensure that standards are maintained at a superior level on a daily basis.
- Design, implement and monitor effective purchasing procedures.
- Obtain and accept bids for goods and services from hotel suppliers. Purchase hotel goods and services.
- Monitor quality, price and deliveries for all purchases.
- Assist department managers in determination of purchase specifications. Confirm delivery of products and services in accordance with said specifications.
- Compare competitive trade and market prices. Purchase goods and services on discounts whenever possible.
- Coordinate volume buying with various departments.
- Maintain awareness of product innovations and recommend purchases when appropriate.
- Ensure Supplier Audit Visit have been conduct regularly with coordination with Hygiene Manager
- Maintain the Vendor list in the Purchasing System and updated regularly.
- Supervise buyers, storeroom and clerical personnel in accordance with sound management principles and Rosewood philosophy.
- Monitor storeroom inventory levels to avoid waste, overstock and stock-outage situations.
- Coordinate department activities with accounting, cost control and receiving personnel.
- Ensure compliance with Rosewood Central Purchasing policies and procedures. Assist in preparation of additional policies as needed.
- Maintain accurate and orderly file system.
- Promote the hotel philosophy concerning but not limited to hiring, associate relations, disciplinary action, training, counseling, evaluating.
- Responsible for associate compliance with hotel policies and procedures.
- Interact in courteous and professional manner with all guests, associate and community members.
- Respond in courteous, professional and rapid manner in order to resolve all guest and associate difficulties.
- Interact with people beyond giving and receiving instructions, particularly interaction with supervisor, subordinates, co-workers, and guests in completing assignments, resolving associate and guest complaints.
- Interpret and comply with a variety of instructions
- Furnished in written, oral, diagrammatic or schedule form.
- Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
- All other duties as required.
- ACCOUNTABILITY:
- Held accountable and committed whatever it takes to comply with the company’s OSHMS Policies, OSHMS Procedure, & Operational Works Instruction and any other relevant legislation applies within the organization.
- Held accountable to take care of his own health and safety, other person in the workplace that may be affected by their acts or omission at work.
- To report to his supervisor or respective Manager.
- QUALIFICATIONS:
- Experience: A minimum of three years’ experience in hotel and pre-opening experience.
- Education: College degree or equivalent work experience.
- General Skills: Must be able to perform job functions with attention to detail, speed and accuracy;
- prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with mínimal supervision; maintain confidentiality of guest information and pertinent hotel data.- Technical Skills: Thorough knowledge of food, beverage, dry goods, general supplies, printed
- materials, operating equipment, engineering supplies, equipment maintenance, housekeeping amenities, and hotel capital expenditures; thorough knowledge of manual and computerized inventory control methods; thorough knowledge of PC spreadsheet software; ability to evaluate vendors and negotiate terms; ability to design and implement effective purchasing procedures; ability to manage by example; ability to communicate verbally and in writing in English; ability to train, motivate, evaluate, mentor and direct associates and managers to meet desired ends; ability to access, input, analyze and retrieve information from computers; ability to maintain excellent relations with associate; ability to converse calmly with irate guests, superiors and subordinates in sometimes intense emotional situations; ability to focus and maintain attention to performance of tasks despite frequent stressful, emergency, critical or unusual interruptions; ability to memorize, recollect and quickly retrieve dates, names, times and other data; ability to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions; ability to participate in all depar