Senior Admin

2 weeks ago

Doha, Qatar Grace Engineering and Technical Services Full time

**Senior Admin - Procurement Administration**
**Location**: Qatar

We are seeking a detail-oriented Senior Admin to support procurement administration and vendor coordination, ensuring smooth procurement workflows and compliance.

**Key Responsibilities**:

- **Procurement Administration & Documentation**:

- Assist in preparing, reviewing, and processing purchase requisitions, purchase orders (POs), and contracts
- Maintain accurate procurement records, including supplier agreements, invoices, and delivery schedules
- Ensure compliance with procurement policies and regulations
- Support tendering processes by preparing bid documents and managing submission timelines
- **Vendor & Supplier Coordination**:

- Liaise with suppliers and vendors to obtain quotations, negotiate terms, and track order progress
- Maintain an updated database of approved suppliers and monitor supplier performance
- Assist in resolving procurement-related issues including delivery, invoicing, and contract discrepancies
- **Compliance & Reporting**:

- Ensure procurement activities comply with company policies and legal standards
- Support procurement audits by providing required documentation and reports
- Assist in tracking procurement budgets and expenditures
- **Coordination & Stakeholder Management**:

- Collaborate with internal departments (finance, legal, operations) for smooth procurement workflows
- Coordinate meetings, document minutes, and follow up on action items
- Provide administrative support in vendor onboarding and contract renewals
- **Systems & Process Improvement**:

- Maintain and update procurement databases and systems (ERP, SAP, or other platforms)
- Assist in process improvement initiatives to enhance procurement efficiency
- Ensure proper filing and documentation of all procurement correspondence

**Requirements**:

- Bachelor’s degree in Business Administration, Supply Chain, Procurement, or related field
- 3-5 years of experience in procurement administration or related roles
- Experience with procurement software such as ERP, SAP, Oracle is a plus

**How to Apply**:
**Job Types**: Full-time, Permanent

**Location**:

- Doha (preferred)

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