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Contracts Coordinator

3 weeks ago

Qatar MECS Africa Full time

Middle East, Qatar

Our client is looking for a Contracts Coordinator to join their operations in Qatar.

**Job Objectives**:
Develop, support procurement in negotiation and evaluate company contracts within the Asset Maintenance Group. Ensuring that both parties (Qatalum and Contract Supplier) agree with the terms of the contract, as well as ensuring that all contracts abide by Qatar laws and company requirements (Policies, Processes, etc.). Manage the contracts through establishment of the appropriate contract Scope of Work and Qatalum’s Standard Terms and Conditions, serving as focal point related to the execution of the contracts. Conduct performance evaluation and revisions of the contracts to avoid any negative variations, improve the quality of the contracts and their delivery as well as minimize cost to meet Business needs.
- Develop contract proposals to support organizational goals
- Prepare Scope of Work and Procurement Strategy in collaboration with Procurement for contracts.
- Create Purchase Requisition for the requested service/s, with estimated value and all attachments, such as: detailed scope of work, bid waiver, drawings, variation order request information about previous PO’s, etc, as appropriate.
- Participate in the Technical and support Procurement in Commercial Evaluation on received tenders.
- Carry out audits on contractor’s facilities as part of tender evaluation and HSE requirements for the duration of the contracts.
- Present technical evaluation to the Qatalum Tender committee as appropriate.
- Participate and support Procurement in the presentation of Commercial Evaluation to the Qatalum Tender committee.
- Establish necessary Contractor agreements in coordination with Procurement.
- Review contract estimates, including proposed materials, production costs, etc. and determine whether they seem reasonable and accurate.
- Negotiate and approve contract scope and terms while ensuring that contract objectives remain within the established budget and business requirements.
- Analyse contracts to ensure they comply with Qatar state and federal laws and regulations as well as Qatalum requirements (Policies, Processes, etc.).
- Conduct regular meetings with End-User of the contracts and Procurement teams for establishing Scope of Work based on End-User requirements and other Tendering activities.
- Monitor Contractor’s performance based on established and agreed measures (KPI’s) related to Technical, Commercial and Budget, as stipulated in the contract.
- Write contract letters and other communications and notices.
- Participate actively in departmental improvement programs.
- Ensure that all records are accurate and up to date stored in a centralized location available to all that require access to them.
- Attend meetings to assess progress on contract execution and take detailed notes to share with stakeholders as required.
- Create regular status reports regarding contract progress/performance.
- Minimum Qualifications Required
- 3 years Technical Diploma in relevant fields

**Minimum Experience Required**
- 4-5 years prior experience in a contract administration/ownership/analyst role or a related field

**Job Specific Skills**
- Good Organizational and Communication Skills
- Spoken and written English Fluency
- Has strong negotiation and mediation skills
- Computer Literacy
- Knowledge in SAP Operating System
- Possess superior attention to detail in order to spot inconsistencies in contracts
- Exemplifies knowledge of contract laws, both local and legal frameworks
- Able to work productively, independently and as part of a team
- Must have excellent analytical thinking skills and problem-solving abilities
- Should exhibit strong organizational and time management abilities
- Knowledge of local Qatar Procurement/Contract processes would be good, i.e., Synergy Contracts among local Qatar companies

For more information please contact:

- Constance Pienaar