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Senior Administrator

3 weeks ago

Doha, Qatar Nair System Full time

Nair Systems is currently looking for Senior Administrator for our Qatar operations with the following terms & conditions.
Job summary:

- Perform a wide range of administrative and general support duties for the Chief Development and Asset Management Officer - Qatar and Development & Asset Management - Qatar Department, of a highly responsible and often confidential nature.
- Ensure error free documentation and support the activities and the productivity of the department in an effective and efficient manner.

Ideal Capabilities/skills
- 4+ years of experience in Executive Administration.
- Proficient in using MS software and strong computer skills.

Education
Bachelor’s degree in engineering or relevant field.

Interpersonal skills
- Excellent time management and organizational skills
- Strong oral and written communication skills, in both Arabic and English
- Ability to work under pressure whilst maintaining high level or accuracy

Team Player.

Roles & responsibilities

Schedule management
- Handle Chief Development and Asset Management Officer - Qatar’s day to daytime schedule to ensure an efficient time management process and the absence of conflicts.
- Screen and prioritize requests for Chief Development and Asset Management Officer - Qatar’s time.
- Organize meetings and coordinate agendas for Chief Development and Asset Management Officer - Qatar and/or Development & Asset Management - Qatar Department.
- Work closely and effectively with Chief Development and Asset Management Officer - Qatar to keep him/her well informed of upcoming commitments and responsibilities.

Administrative support
- Write and edit minutes, draft and/ or type complex reports and correspondences while ensuring consistency and standardization of formats
- Following up on pending matters with only limited guidance.
- Answer telephone calls and provide relevant information to callers; screen and route calls to appropriate individual
- Place outgoing calls as advised
- Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have
- Research and resolve any administrative issues in department

Travel Logistics
- Coordinate with Travel team to manage travel, transportation and accommodation for Chief Development and Asset Management Officer - Qatar and/or Development & Asset Management - Qatar department to ensure expectations are met

Document control
- Receive, sort and distribute incoming mail for department
- Prepare and arrange distribution of outgoing mail to relevant parties
- Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities

Other duties
- Perform other duties and responsibilities as needed as well as determine and manage priorities with mínimal guidance

Terms and conditions

Joining time frame: 2 weeks (maximum 1 month)

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)