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Events and Exhibition Officer

2 weeks ago

Doha, Qatar People Dynamics Full time

**1. JOB DETAILS**

Position Title: Events and Exhibitions Officer

Report to: Line Manager

Department: Corporate Communication

**2. JOB PURPOSE**
- To support the Events and Exhibitions Team in executing corporate events by managing administration tasks and in the deployment support of the event project on-site.
- Managing urgent requirement related to senior management and company stakeholders.
- Responsible to provide a wide range of support to the region by ensuring that each initiative reaps in the best possible returns from events perspective by assisting in obtaining the required goals through events contacts.

**3. DUTIES**
- Maintaining database of suppliers and keeping abreast of new hotels and exhibition centres.
- Be a focal point for all events-related initiatives from planning to execution.
- Hold pre-event meetings to discuss logistics, goals and execution before events.
- Hold follow-up meetings to events to discuss successes and improvement possibilities for future events. Assist with the implementation of the corporate events, projects, promotions and exhibitions by supporting on administration duties such as finance, procurement, transportation and hotel arrangements.
- Offer assistance to other departments at head office and outstations with event activities by coordinating and maximizing branding opportunities at all events/exhibitions, including destination launches, by ensuring that all collateral is implemented on-site as per the agreed plans.
- Keep track of project costs to ensure execution is within pre-approved budgets through managing project financial trackers.
- Make an on-site visit and takes notes/pictures, collects information that will further assist in preparation of recommendation reports and decision making for Tier 2 events.
- Writing memos for senior management to proceed and obtain internal approvals as requested.
- Ensuring deadlines are met in closing files of all events financially and according to the budget and timelines.

**4. REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND EXPERIENCE**

1. Minimum Qualification:

- Min. Diploma / Bachelors level or equivalent

2. Minimum Experience:

- Minimum 4 years relevant working experience

3. Job Specific Skills:

- Essential skills
- Command of English language. Excellent written and spoken English language
- Awareness of the events and conference industry.
- Project management.
- Full understanding of event planning cycles.

**Job Types**: Full-time, Permanent

**Salary**: QAR8,000.00 - QAR12,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- events coordination: 4 years (required)

**Language**:

- English (required)

License/Certification:

- Qatar ID (required)