Events Production Coordinator

6 days ago

Doha, Qatar MaSs Full time

We are hiring a production coordinator than can oversee the fabrication and buildup of projects, and play a pivotal role in orchestrating the various elements involved in producing custom displays, booths, and installations for events and exhibitions.

**Key Responsibilities**:

- **Project Scheduling**: Develop and maintain production schedules, coordinating activities with design, fabrication, and installation teams to ensure timely completion of projects.
- **Resource Coordination**: Manage procurement of materials, equipment, and subcontractors required for manufacturing and assembly. Coordinate with suppliers and vendors to ensure timely delivery and quality standards are met.
- **Budget Management**: Assist in budget planning and tracking expenditures throughout the production process. Identify cost-saving opportunities without compromising quality or client expectations.
- **Client Communication**: Serve as a primary point of contact for clients, providing regular updates on project progress, addressing inquiries, and managing expectations. Ensure clear and effective communication between clients and internal teams.
- **Logistical Planning**: Coordinate logistics for transportation, storage, and installation of finished products at event venues. Arrange for permits, site surveys, and other necessary documentation as required.
- **Documentation and Compliance**: Maintain accurate records of project specifications, contracts, and correspondence. Ensure compliance with health and safety regulations, building codes, and industry standards.
- **Problem Resolution**: Anticipate and mitigate potential issues that may arise during production, finding practical solutions to keep projects on schedule and within budget. Address any quality control concerns promptly.
- **On-Site Support**: Provide on-site support during installation and dismantling of exhibits at event venues, ensuring smooth execution and resolving any logístical challenges that may arise.

**Qualifications**:

- Bachelor’s degree in industrial design, manufacturing engineering, or a related field preferred.
- Previous experience in event production, exhibition design, or manufacturing coordination.
- Strong organizational and project management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent interpersonal and communication skills, with a customer-focused approach.
- Proficiency in project management software and Microsoft Office suite.
- Knowledge of manufacturing processes, materials, and fabrication techniques.
- Flexibility to work irregular hours, including evenings and weekends, to accommodate event schedules.

**Additional Requirements**:

- Familiarity with CAD software and other design tools is advantageous.
- Ability to interpret technical drawings and blueprints.
- Creative problem-solving skills and attention to detail.
- Team player with the ability to collaborate effectively across departments.
- Adherence to company policies and procedures, with a commitment to quality and customer satisfaction.

**Job Types**: Full-time, Permanent, Contract
Contract length: 1 month

Pay: QAR5,000.00 - QAR7,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)

**Experience**:

- Events industry: 2 years (preferred)

**Language**:

- English (preferred)
- Arabic (preferred)

License/Certification:

- Qatari Driving License (preferred)

Willingness to travel:

- 25% (preferred)

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