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Operations Executive

2 weeks ago

Qatar Milaha Full time

**Communication**

**Internal Communication**:

- Milaha - Finance & Accounting
- MGP - Operations
- Milaha - Insurance
- MSM - Fleet & Technical
- Milaha - Legal
- Milaha - Internal Audit

**Purpose**:

- Payment & Receivable tracking
- Day to day operational matters
- Vessel insurance related matters
- Charterer Requirements / Schedule Maintenance
- Claims / Documentary Procedures / Contract Terms
- Handling audit queries

**External Communication**:

- Existing & Potential Business Clientele (Domestic & International)
- Brokers (world-wide)
- Shipping Agents (world-wide)

**Purpose**:

- Contract Negotiations
- Business Development
- Client Relationship Management
- Market Analysis
- Contract Execution

**Occupational Health & Safety and Environment**

**Accountability**:
Are accountable for their acts and omissions.
**Responsibility**:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.
**Authority**:
To stop work if they think the work is unsafe.

**Education & Professional Qualification**:

- Bachelor Degree / Master’s Degree; preferably in Shipping, logistics, Maritime etc.

Or
- Sailing experience at least as Chief Officer on Tankers.
- Member of the Institute of Chartered Shipbrokers (MICS)

**Professional Experience**:

- Min 3 years' experience in Tanker Operations/ Chartering/ Commercial Fleet Management
- Good knowledge of tanker spot & period chartering / charter parties & commercial claims handling
- Good network within the shipping industry

**Geographic Experience**:

- Middle East experience desirable, but not mandatory

**Computer Skills**:

- Microsoft Office

**Language Skills**:

- Must have excellent English language skills

**Market/Industry/Functional Knowledge**:

- Shipping industry experience, with emphasis on Tanker industry.

**Key Roles & Responsibilities**

**Contracting & Tendering**
- Fully Responsible for execution of vessel fixtures, along with end-to-end contract negotiations and post fixture operations under the supervision of Operations Manager/ VP - MGP.
- Assist the Operations Manager/ VP - MGP in all aspects related to contract negotiation for pool agreements, time charters, contracts of affreightments and tender processes, as required.
- Assist the Operations Manager/ VP - MGP in developing and maintaining relations with new and existing clients, brokers, owners, operators and service providers.

**Commercial Operations**
- Monitoring of fleet vessels operations under the guidance of Operations Superintendent.
- Responsible for off-hire and deviation calculations, laytime calculations, voyage estimations etc.,
- Computation of voyage results and commercial claims handling.
- Monitoring of all vessel movements through high-risk areas and binding of related insurances.

**Invoicing & Payments**
- Checks Bills of Lading in all respects, prepare hire, Freight, demurrage & insurance invoices and submit for release of payments.
- Processing of all commission invoices for release of service commission.
- Coordination with the accounts function to ensure accuracy of financial information.
- Monitoring of receipts and compliance of payments with contractual terms

**Voyage Operations**
- Maintaining awareness of the logistics and operations of the fleet, ship inspection, cleaning & dry-docking schedules etc.
- Maintenance of voyage performance monitoring system to track vessel performance in accordance with contractual warranties.
- Coordinate the flow of information between the Commercial, Marine, Technical and Crew Manning Sections.

Research and Report Generation
- Assist the Operations Manager/ VP - MGP in preparing requisite reports for the Management.
- Assist the Operations Manager/ VP - MGP in gathering business information for the preparation of reports on existing and potential business opportunities.
- Scan publications for market studies for freight rates, tonnage demand and changes in cargo volumes and trading patterns.

**Education & Professional Qualification**:

- Bachelor Degree / Master’s Degree; preferably in Shipping, logistics, Maritime etc.

Or
- Sailing experience at least as Chief Officer on Tankers.
- Member of the Institute of Chartered Shipbrokers (MICS)

**Professional Experience**:

- Min 3 years' experience in Tanker Operations/ Chartering/ Commercial Fleet Management
- Good knowledge of tanker spot & period chartering / charter parties & commercial claims handling
- Good network within the shipping industry

**Geographic Experience**:

- Middle East experience desirable, but not mandatory

**Computer Skills**:

- Microsoft Office

**Language Skills**:

- Must have excellent English language skills

**Market/Industry/Functional Knowledge**:

- Shipping industry experience, with emphasis on Tanker industry.