Regulatory Facilities Manager

About the role

As a regulatory facilities manager, you will plan, direct, monitor and maintain regulatory and statutory compliance including interior space utilization of Offices within Properties under remit of Corporate Services division to ensure optimal utilization within the framework of mandatory regulations and standard operating procedures within the set time frame.

Accountabilities:

- Review and approve architectural interior layout drawings of offices developed by design team for compliance with standards, regulations, business requirement and approved space allocation matrix.
- Review all regulatory agency submission materials to ensure timeliness, accuracy, comprehensiveness, or including its impact of work items to be carried out for implementation of the approved plans.
- Review and approve the scope of works developed by in house team as well as appointed Consultants for outsourcing of the work items inside offices required for business operations, development, improvement works as well as tasks needed for making building interiors compliant with regulations.
- Monitor regulatory updates and provide regulatory guidance to departments or development project teams regarding design, development, evaluation, or marketing of drawings and specifications.
- Formulate or implement standard operating procedures to ensure that regulatory compliance is maintained or enhanced for each category and location.
- Communicate regulatory related information to multiple internal departments and ensure that information is understood and interpreted correctly.
- Serves as a liaison between regulatory bodies and Corporate Services division ensuring projects are in compliance applicable construction codes, state and international standards
- Manage activities such as design review, regulatory agency inspections, close out submissions, online submissions to ensure that required formalities are completed on time.
- Maintain current knowledge of relevant applicable regulations, including proposed and final rules and develop strategies for management review.
- Provide responses to regulatory agencies for ongoing submissions and / or issues / concerns highlighted by authorities.
- Investigate Non-confirming reports and prepare documentation and submissions to appropriate regulatory agencies as necessary.
- Review product specifications / marketing literature or user manuals to ensure that details submitted by Contractor / Suppliers / Vendors for use within QR Properties comply with regulatory agency requirements.
- Implement or monitor complaint processing systems to ensure effective and timely resolution of all complaint investigations.
- Develop and maintain standard operating procedures applicable for interior fit out works, sourcing and approval of furniture, change management, enabling works, office occupancy including moves.
- Establish regulatory priorities for budgeting and allocate resources and workloads.
- Train Departmental staff in regulatory related policies or procedures.
- Monitor emerging trends regarding industry regulations to determine potential impacts on organizational processes.
- Establish procedures or systems for publishing document submissions either in hardcopy or electronic formats.
- Contribute to the development or implementation of department’s strategic and operating plans.
- Review the Technical submittals of project works and perform the Technical Evaluation for onward submission to the Procurement Department.
- Monitor the Furniture Management such as ordering the furniture, maintaining the minimum stock, asset tagging and maintaining the system.
- Communicate with stakeholders / Committee members for approvals on space planning / provides status updates.
- Perform other department duties related to his/her position as directed by the Head of the Department.

Qualifications

About you

Qualifications and Experience:

- Bachelor's degree in Engineering (Civil, Electrical or Mechanical, Construction Management) or a related field with minimum 10 years of job-related experience.
- A minimum of 3 to 5 years’ experience in a large International Corporate Office environment
- Experience of similar works in Consultancy Firm
- Extensive knowledge of applicable government regulations.

Preferred:

- 4 years of Working Experience as Architect
- 3 to 4 years of similar working experience with MEP contractors.
- 2 years’ Experience in Design & Supervision Consultancy firm on projects in Gulf Countries

Job Specific Skills:
Essential (i.e. required from day one and critical to the success of the job)
- Extensive knowledge of applicable government regulations.
- Knowledge of referring International and Local Building Regulations and Standards including MEP Systems.
- Excellent knowledge of BIM 360 and Computer Aided Design and Drafting (ACAD) to review.
- Strong in construction drawing, detailing and good knowledge of materials and technical requirements;
- Excellent time management & coor