Business Manager

Doha, Qatar

Key Accountabilities

Key Duties

Office Support
- Key Duties Ensure a smooth day-to-day operation in the assigned AMD Office.
- Provide guidance and Assign, monitor clerical, administrative and secretarial responsibilities and tasks among office staff.

Process Maintenance & Continuous Improvement
- Oversee internal processes to always ensure the most efficient systems are in place.
- Continuously identify opportunities for business / management processes improvement; initiate actions and facilitate cross-group collaboration to ensure improvements achieved.
- Undertake case studies, research and planning projects as directed by the MD/AMD and submit relevant reports.
- Monitor the budget and track trends.
- Participate in project related meetings and resolve management project issues.

Governance Support
- Provide support in developing and implementing internal office policies and procedures.
- Oversee adherence to office policies and procedures.
- Monitor, evaluate and make recommendations to policies or procedures and on the operational efficiency of the organization's systems, recommending improvements and/or alternative strategies, as and when required.
- Secure appropriate signatures on various documents and track the documents through the approval process

Communication
- Liaise and communicate with various Ministries, government bodies, private and community stakeholders, clients, and staff to ensure timely and effective communication occurs.
- Reviewing correspondences, reports and other relevant transactions and provide appropriate feedback to the MD/AMD to support in decisions.
- Draft and edit correspondence, communications, presentations, and other documents.
- Regularly track key action items and provide necessary and timely follow-ups.

Manage Meetings
- Manage the calendar of AMD and provide assistance when scheduling appointments.
- Arrange management meetings in line with approved governance.
- Timely prepare and distribute agenda, collect and share meeting related materials and the meeting venue.
- Attend all senior leadership meetings to create agendas, take minutes and provide reporting.
- Follow up actions taken according to decisions made; notify AMD to ensure completion, if required.

Other Duties
- The incumbent will undertake any such related duties or responsibilities as directed.

Confidentiality
- Ensure high standards of security, integrity, and confidentiality to safeguard any sensitive information.

**Education Requirements**
- Bachelor's degree in business administration or healthcare related field.
- Master's degree in healthcare administration is highly preferred.

**Certification, license, or training Requirements**
- Further training or certification in performance management,
- business planning,
- project management, or supporting change management processes.

**Experience & Knowledge**
- Minimum of 10 years of experience of which 5 years of
- management experience in health sector.
- Experience in working with Organizations Senior Management/board.
- Extensive experience in developing KPIs.
- Knowledge of accounting, statistical and data analysis, and administrative management practices and procedures.
- High level of Computer literacy and Proficient in MS Office.

**Skills Requirements**
- Excellent strategic thinking, organizational and project management skills with the ability to multi-task and prioritize.
- Accuracy & attention to details.
- Excellent verbal and written communication and presentation skills.
- Analytical and issue resolution skills.
- Ability to work with and relate to internal and external stakeholders.
- Able to produce and maintain electronic and paper based records for services, contracts and communications with the Private providers.
- Ability to work to tight deadlines.
- Experience in dealing with management and staff at all levels including the ability to effectively initiate and maintain relationships.