Secretary / Office Manager

4 days ago

Doha, Qatar BIN ARBAID GROUP Full time

**Education**: Bachelor’s degree in Business Administration, Management, or a related field preferred.

**Job Summary**:
The Secretary / Office Manager provides high-level administrative support to executives, ensuring smooth office operations and serving as a critical point of coordination within the organization. This role requires exceptional organizational, communication, and problem-solving skills to manage schedules, facilitate communication, and oversee office functions.

**Key Responsibilities**:Executive Support**:

- Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports for the executive.
- Serve as a liaison between the executive and internal/external stakeholders.

**Office Management**:

- Oversee daily office operations, including supplies procurement, equipment maintenance, and facilities management.
- Coordinate office events, meetings, and other activities.

**Administrative Duties**:

- Maintain accurate and organized records, files, and databases.
- Handle sensitive and confidential information with discretion.
- Supervise and support administrative staff as needed.

**Communication**:

- Draft, proofread, and distribute internal and external communications.
- Coordinate with vendors, contractors, and service providers to maintain office operations.
- Facilitate communication between departments and teams to ensure alignment.

**Project Coordination**:

- Assist in planning and executing special projects and organizational initiatives.
- Prepare project timelines, track progress, and ensure deadlines are met.

**Qualifications**:
**Education**:

- Bachelor’s degree in Business Administration, Management, or a related field preferred.

**Experience**:

- Minimum of [X] years of experience in administrative or office management roles.
- Proven track record supporting executives and managing office operations.

**Skills**:

- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite, scheduling tools, and office management software.
- Ability to work under pressure and meet deadlines.

**APPLICANTS SHALL BE AVAILABLE IN QATAR WITH NOC AND READY TO JOIN IMMEDIATELY**

**Job Types**: Full-time, Permanent

**Education**:

- Bachelor's (required)

**Experience**:

- secretary: 8 years (required)

**Language**:

- Both Arabic and English? (required)

**Location**:

- Doha (required)

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