Senior Project Coordinator

The incumbent resource is responsible for administering and supporting the

planning and coordination of complex support activities for PHCC programs and

projects and further ensuring that “good practice” is adhered to and applied to

meet organizational needs and requirements.
- Provide efficient administrative and office management services to the department

by ensuring tasks are completed effectively and efficiently within agreed timescales

and are of a high-quality standard.
- Assist the Line Manager/Project Manager by coordinating activities and initiatives

to improve capabilities, including developing reports, specialized documents,

memos, etc.
- Organize meetings with stakeholders across PHCC. Support preparation of

materials for meetings and follow-up actions/deadlines in a timely manner.
- Assist and prepare reports, presentations, verbal/written correspondences,

policies, communications, procedures, and other required documentation.
- Support developing work plans, schedules, and status reports and communicate

with line management and project team on project status.
- Support in developing process maturity roadmap to ensure processes are

implemented and are measurable over time.
- Ensure that inquiries or issues related to the assigned projects are handled

promptly and efficiently and escalated appropriately.
- Work closely with Process Owners to monitor and implement process

improvement opportunities.
- Maintain and update PMO / Project Management documentation for PHCC Project

Lifecycle and knowledge management across all PMO / Project Management

processes and champion “good practice.”
- Participate in process improvement initiatives and support the implementation of

process improvement activities.
- Support project documentation, plans, and further detailed review and support on

risk assessment and monitoring of their risks, issues, and other project

management documentation.
- Support in performing necessary data analysis and collating results for

management feedback.
- Maintain processes to ensure project management documentation, reports, and

plans are accurate and complete.
- Track and report on program and project performance, providing a real-time and

comprehensive view of all programs and projects.
- Take initiative to continuously develop skills and knowledge and avail related

training and career development opportunities.
- Ensure clear and consistent messages are communicated to the team and

stakeholders according to PHCC practices. Seek advice and timely guidance from

the Line Manager, as needed.
- Represent PHCC always professionally and ensure that information is directed back

to the right team members/stakeholders on time.

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10 | P a g e M a n p o w e r O u t s o u r c e - S c o p e o f W o r k

Position Title: 2 X Senior Project Coordinator
- Ensure timely communication of any points to the direct line manager.
- Gain and maintain a high level of knowledge of PHCC Project Management

methodology and practices to become a strong advocate of Project Management

practice within PHCC.
- Demonstrate a proactive approach to engage patients and patient safety, ensuring

this is considered in program and project work from the outset and throughout the

work, as needed.
- Demonstrate a sense of teamwork and effective communication.
- Partner with the line manager to understand risks in your area of work, develop a

plan to mitigate those risks, and develop shared accountability for implementing

and evaluating the plan.
- Support Line Manager and Project Managers with onboarding new staff members.
- Regularly communicate and report progress as agreed with the direct manager.
- Ensure high standards of confidentiality to safeguard any sensitive information.
- The incumbent will undertake any such appropriate duties or responsibilities as

directed.

Qualification - Bachelor’s degree in business administration or another related field.

Minimum 4 years of experience in administration, preferably in the Healthcare

industry.
- Knowledge of database software, spreadsheets, and word processing.
- Previous related experience in the Project Management field is required, and

experience in a PMO environment is desired.
- Awareness and understanding of general Project Management methodologies and

project lifecycles.

Pay: From QAR8,000.00 per month