Office Admin

1 day ago

Doha, Qatar Hundred Coffee Full time

**Office Admin Duties and Responsibilities (Computer Literate)**

**Administrative Support**
- **Scheduling meetings and appointments**: Organizing internal and external meetings using tools like Google Calendar or Outlook.
- **Preparing documents**: Creating, editing, and formatting reports, memos, and presentations using Microsoft Office or Google Workspace.
- **Data entry**: Inputting and updating data into spreadsheets, databases, or CRM software.
- **Organizing office files**: Managing both physical and electronic filing systems, ensuring that records are easy to access and up to date.

**Office Management**
- **Ordering office supplies**: Keeping track of inventory and placing orders for office supplies as needed, using spreadsheets or inventory management systems.
- **Maintaining office equipment**: Coordinating repairs and maintenance for office equipment like printers, computers, and fax machines.
- **Coordinating travel arrangements**: Booking flights, accommodations, and transportation for business trips.
- **Office space management**: Ensuring that the office environment is clean, organized, and comfortable for employees.

**Data Management**
- **Managing and organizing databases**: Updating and maintaining digital databases for clients, suppliers, or other business records.
- **Backing up data**: Ensuring that files and data are regularly backed up and stored securely.
- **Tracking performance metrics**: Using spreadsheets or software (like Google Sheets or Excel) to track business performance or employee attendance.

**Communication and Coordination**
- **Vendor communication**: Coordinating with vendors or suppliers for purchasing and managing business relations.

**IT and Software Support**

**Event and Meeting Coordination**
- **Planning events**: Organizing and coordinating office events, including meetings, training sessions, and team-building activities.
- **Preparing meeting materials**: Creating agendas, presentations, and reports for meetings using PowerPoint or Google Slides.
- **Virtual meeting management**: Setting up virtual meetings and ensuring smooth operation using video conferencing platforms like Zoom or Microsoft Teams.

**Legal and Compliance Assistance**
- **Document management**: Ensuring that all business documents comply with legal requirements and are properly filed, either digitally or physically.
- **Maintaining compliance records**: Updating and tracking company compliance documentation (e.g., tax filings, business licenses).

**Key Skills for a Computer-Literate Office Admin**
- **Computer proficiency**: Familiarity with Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Gmail), and business software tools (CRM, accounting software).
- **Organization skills**: Strong ability to organize tasks, keep schedules, and maintain an orderly environment.
- **Communication**: Clear and effective verbal and written communication skills.
- **Tech-savvy**: Ability to troubleshoot basic tech issues, manage digital tools, and adapt to new software.
- **Attention to detail**: Ensuring high accuracy in data entry, scheduling, and document management.

Pay: From QAR3,000.00 per month

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