Secretary/Document Controller

7 days ago

Doha, Baladīyat ad Dawḩah, Qatar MBK GROUP Full time 40,000 - 60,000 per year

Key Responsibilities:

Reception Duties:

  • Welcome visitors and guests in a professional and friendly manner.
  • Answer, screen, and direct phone calls to the appropriate person or department.
  • Maintain a tidy and organized reception area.
  • Handle incoming and outgoing mail and packages.

Administrative Support:

  • Provide administrative assistance to the management team and staff.
  • Schedule appointments and meetings, and manage calendars.
  • Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
  • Assist in the preparation of presentations and other documents.

Communication:

  • Serve as a liaison between clients, employees, and external contacts.
  • Relay messages and information accurately and promptly.
  • Handle inquiries and resolve complaints in a professional manner.
  • Maintain confidentiality of sensitive information.

Data Management:

  • Organize and maintain physical and digital files and records.
  • Input and update data in databases and spreadsheets.
  • Ensure accuracy and completeness of information.

Miscellaneous Tasks:

  • Assist with special projects as needed.
  • Coordinate travel arrangements and accommodations for staff.

Perform other duties as assigned by management.

Job Type: Full-time

Language:

  • English (Preferred)

  • Executive Secretary

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar QD-SBG Construction Full time 40,000 - 80,000 per year

    Position: Executive SecretaryLocation: LusailPosition Overview:We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management...

  • Document Control Coordinator

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Mekdam Technical Services Full time 42,000 - 90,000 per year

    Main Responsibilities: Responsible to establish and maintain project documentation system in accordance with existing Policy and  Procedure. Responsible for all coordination related to the Project Document Management. Responsible for all records of technical documentation, decision records, change orders, OEM vendor data and project controls within the...

  • Secretary

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar High Speed Group Full time 42,000 - 63,000 per year

    Establish and maintain a document control system for efficient filing, retrieval, and distribution of documents.Receive, log, and distribute all incoming project-related documents such as drawings, specifications, transmittals, submittals, and reports.Ensure all documents are properly coded, recorded, and stored in accordance with company or project...

  • Executive Scretary Cum Document controller

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Al Faisal International Business & Security Services Full time $50,000 - $80,000 per year

    KEY ACCOUNTABILITIES:Document Controller:Manage the document control process including the creation revision approval distribution and archiving of documents.Track transmittals from external parties record the references of the transmittals and keep a copy of the documents transmitted.Transmit transmittals to external parties record the references of the...

  • Contracts Secretary

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Swan Global Full time 45,000 - 60,000 per year

    We are seeking a highly organized, confident, and detail-oriented Contracts Secretary to provide essential administrative and contractual support to our team in Mesaimeer City. The role requires a candidate with strong administrative skills and the ability to work independently to ensure the smooth handling of confidential documents and contracts. Key...

  • Executive Secretary

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar C2HR LLP Full time 48,000 - 96,000 per year

    Job Summary:A proactive and organized Executive Secretary to provide high-level administrative support to senior management, ensuring smooth workflow and effective communication.Key Responsibilities:Manage executive calendars and schedule meetingsDraft, review, and manage correspondence and reportsTake meeting minutes and create/ distribute resulting tasks...

  • Secretary (Arabic Speaker)

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Al-hattab Group of Companies Full time 30,000 - 60,000 per year

    Urgent required SECRETARY to join immediately.Candidates must have the mandatory qualifications below.Should possess minimum 2-4 Years of experience as Secretary including Document Controlling.Must have extensive knowledge of office administration, clerical procedures and record keeping systems.Well versed in Microsoft Office programs or similar software...

  • Arabic Secretary – Engineering Consultancy

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar MDC Engineers & Consultants WLL Full time 30,000 - 60,000 per year

    Arabic Secretary – Engineering Consultancy (Doha)A reputable Engineering Consultancy Office in Doha is seeking to hire an experienced Arabic Secretary to handle administrative and HR-related tasks.Responsibilities:Prepare and manage official letters, reports, and internal correspondence.Coordinate daily office activities and maintain organized filing...

  • Document Controller

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Glink Manpower Consultancy Full time 25,000 - 36,000 per year

    Role DescriptionThis is a full-time on-site role for a Document Controller located in Doha, Qatar. The Document Controller will be responsible for managing and maintaining all project documentation, ensuring all documents are properly filed, categorized, and accessible as needed. Responsibilities include creating, updating, and distributing documents,...

  • Document Controller

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Swan Global Full time 40,000 - 60,000 per year

    We are seeking a Document Controller to handle and manage project documentation with accuracy and confidentiality. The ideal candidate will be responsible for maintaining document control systems, ensuring smooth document flow, and supporting the project team with administrative coordination. Key Responsibilities: Receive, review, and organize project...